MANAGER OF HBVN & GRASSROOTS PROGRAMS

ORGANIZATION BACKGROUND The VinaCapital Foundation (VCF) is a USA-registered 501-c3 public charitable organization, licensed as an international non-governmental organization in Vietnam. Founded in 2006, VCF's mission is to create healthcare and education solutions to assist underserved and marginalized children and women. The work of VCF touches the lives of millions of Vietnamese in 32/34 provinces every year.
We are an equal opportunity employer and warmly welcome applications from candidates of diverse backgrounds.
JOB DESCRIPTION
Job title: MANAGER OF HBVN & GRASSROOTS PROGRAMS
Reporting to: Senior Director of Heartbeat Vietnam (HBVN)
Department: Heartbeat Vietnam
Location: Ho Chi Minh City, Vietnam
Expected start date: As soon as possible, preferably no later than Nov 13, 2026
ROLE PURPOSELead the planning, delivery, quality assurance and continuous development of Heartbeat Vietnam and assigned Grassroots Programs. The role ensures that programme activities, partnerships, budgets, beneficiary support and donor commitments are managed effectively, safely and in line with VCF policies and approved plans.
2. KEY RESPONSIBILITIES
A. Internal Program Management & Team Management
Work closely with the Program Senior Director of HBVN and Rural Outreach Clinic to develop annual program plans, targets, and budgets for each province where HBVN operates.
Oversee and supervise the implementation of all HBVN program activities, including program plans, fund allocation, family support, accounts payable, and coordination with relevant stakeholders.
Monitor and manage the overall program budget, including heart surgery, family grants, continuing care programs, and scholarships, and report regularly to the Program Director.
Work closely with the Development, Finance, and Public Engagement teams to support activities related to HBVN and Grassroots, including fundraising, communications, events, audits, and other cross-functional activities.
Motivate, manage, and develop HBVN staff by assigning responsibilities appropriately, providing guidance and support, and fostering staff development. Set clear objectives, conduct regular performance discussions, and identify staffing and capability needs.
Perform other duties as assigned by the Program Senior Director or CEO.
B. Donor Management
Work closely with the Program Senior Director to maintain and strengthen donor relationships.
Coordinate donor-related activities, including thank-you letters, donor reports, updates, and donor visits/trips, in accordance with individual donor requirements.
Ensure that donor funds are properly allocated, monitored, and utilized in line with approved program plans, donor requirements and VCF procedures.
Prepare donor-specific proposals tailored to the requirements and priorities of each donor, as needed in coordination with the Senior Director and Development team.
C. Provincial & Local Partners
Liaise and build effective working relationships with provincial organizations, local authorities, Vietnamese NGOs, INGOs, and other relevant organizations to support disadvantaged children in each area.
Coordinate with provincial partners to plan and implement HBVN activities in accordance with program objectives and local needs and approved plans.
Coordinate the operational review and implementation of partnership arrangements; submit agreements or MoUs for legal, finance and authorized-signatory approval where required.
D. Hospital Partners
Work closely with hospital representatives to coordinate and implement the HBVN program.
Maintain effective relationships with hospital partners and ensure smooth coordination of medical programs and patient-related activities.
Review and finalize MoUs with partner hospitals to ensure they comply with relevant requirements and organizational standards. Coordinate operational input and implementation in line with VCF approval processes.
E. Family & Beneficiary Support
Coordinate and maintain relationships with beneficiary families throughout the program implementation process.
Oversee family support activities, including family grants, continuing care, scholarships, and other relevant assistance programs.
Ensure that beneficiary support is delivered appropriately and in accordance with program objectives, available funding, and donor requirements, safeguarding standards and confidentiality requirements.
F. Reporting & Compliance
Prepare and submit required documentation, follow up with provincial authorities, and provide additional information or documents as needed until approval is obtained, in compliance with applicable regulations.
Prepare and submit required reports, including HUFO, PACCOM, provincial, program, monthly internal reports and other reports on a quarterly, annual, or ad-hoc basis.
Maintain accurate program data and supporting documentation; monitor progress, results, risks and lessons learned, and propose timely improvements.
Ensure compliance with VCF policies, safeguarding and child-protection requirements, confidentiality and data-protection requirements, financial controls and applicable regulations.
Identify and promptly escalate material program, financial, safeguarding, compliance or reputational risks, incidents and complaints in accordance with VCF procedures.
3. QUALIFICATIONS AND COMPETENCIES
Must-have requirements
Bachelor's degree
At least 5 years of relevant experience in program management, health, child-focused development or a related field, including at least 2-3 years in a management or senior supervisory role.
Strong people-management, planning, budgeting, stakeholder-management and problem-solving skills.
Strong written and spoken Vietnamese and English, including the ability to prepare clear reports and proposals.
Sound judgment, high integrity, commitment to safeguarding and respect for confidentiality.
Willingness and ability to travel within Vietnam as required by program activities.
Preferred / an advantage
A postgraduate qualification in a relevant field.
Experience managing multi-location programs, budgets, donor reporting and partnerships with hospitals, government authorities and local organizations.
Bachelor's degree in public health, social work, development studies, business/management or another relevant field
4. BENEFITS
Competitive salary, commensurate with experience and skills.
Full statutory insurance in accordance with the Vietnamese Labor Law.
Additional health insurance for staff and eligible dependents (spouse & legal children).
Company-provided laptop.
Training and professional development opportunities.
Other benefits align with organizational policies.
5. APPLICATION & HOW TO APPLY:
If you are interested in this opportunity, please submit the required documents and information to [protected info], using the email subject line "MOHBVN2026 - Full Name" (e.g., "MOHBVN2026 - Nguyễn A"), and include the following:
Your CV (with a cover letter and relevant certifications, if applicable)
References (if applicable)
Your expected gross monthly salary (VND)
Application deadline: COB on Oct 29, 2026 (Vietnam Time); Applications will be reviewed on a rolling basis. We encourage interested and qualified candidates to apply as early as possible, as the position may close before the deadline if a suitable candidate is identified.
Before submitting an application, candidates are kindly requested to review the job description, mandatory requirements, and application-document checklist to help ensure a smooth and complete application process.
CONTACT US:
Organization: The VinaCapital Foundation (VCF)
Email: [protected info] - Thảo/HR (he/him)
Our address: 14E21 Thao Dien Street, An Khanh Ward, Ho Chi Minh City
Working hours: Monday - Friday, 8:30 AM - 5:30 PM.
Note:
We deeply appreciate your interest in career opportunities at VCF, as well as the time and effort you have dedicated to preparing your application. Each application we receive will be reviewed carefully and thoroughly. However, due to the expected high volume of applications, we regret that we are unable to provide individual feedback or detailed assessments to every candidate. Only candidates selected for the next stage will be contacted to proceed with further assessments and interviews.
If you have not received any feedback from us by Nov 11, 2026, please understand that your application has not been selected for this position at this time. In this case, and once again, we sincerely thank you for your interest in VCF and its work. We hope that you will continue to follow and apply for other suitable opportunities in the future.
Your interest and support for VCF's activities toward sustainable development and our mission are greatly valued, and we look forward to the possibility of working with you in the future.