[Melia Vinpearl Phủ Lý] Nhân viên hành chính/ Administrator

To ensure the safety of all stored items by keeping the Store locked when unattended and out of office hours.
To issue and re-order stock and to ensure that no goods leave the storeroom without a proper authorized store requisition.
To post on the stock system all movements of goods in and out of stores in a timely and accurate manner.
To conduct routine physical inventory checks.
Follow up of all pending purchase requisitions with the purchaser to ensure the timely replenishment of depleted stocks in accordance with the par levels defined by Management.
To prevent loss, spoilage and breakage by careful monitoring of the expiry date of perishable items, monitoring the slow moving items and keeping the store clean and tidy at all times.
Preparation of the Receiving Record, the Receiving Report and the Daily Summary Receiving.
Report as well as Slow Moving Item Report and any other reports as required by Hotel Management.
Check carefully when receiving and shipping goods production and due date.
Prepare monthly reports as required. Render assistance to respective, Housekeeping sections, Linen/Uniform, Floors, Public Areas, laundry in preparing their monthly reports and inventories.
Collect and keep accurate records of guest needs, request and preference to further enhance servicing of our guests.
Handle secretarial and clerical duties as assigned by Executive Housekeeper.
Maintain confidentiality for all guests in their personal matters. Ensure guest needs and reasonable requests are met.
Know how to use computer and support the office work if possible. Access and use Housekeeping computer programs.
Deliver high quality service to guests via service, cleanliness and product delivery.
Take appropriate action to resolve complaints.
To be trained on Fire and other Emergency procedures in case of situation arises to provide safety for both guests and associates.
Adhere to the hotel's security and emergency policies and procedures.
Ensure all reporting and servicing deadlines are met on a timely basis.
Carry out other tasks as directed by supervisors.
Maintain general filing systems.
Answer incoming telephone calls and either transfer, redirect or take a message.
Prepare files, reports, correspondence and other relevant business documentation.
Handle general enquiries.
Arrange appointments and meetings.
Take dictation of correspondence as required.
Demonstrate essential overall knowledge of the organization.
Understand the responsibilities of other units and departments and co-operate with them.
Access and use work processing computer packages and keep up to date with enhancements to latest upgrades.
Handle all related jobs in the Department.