Nhân Viên Mua Hàng (Purchasing Executive)

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About VI NA Industrial Gases
Established in 2004, VI NA Industrial Gases is a supplier of helium and specialty gases in Vietnam. We are committed to providing products and services that meet our customers' needs.
We are looking for a detail-oriented Purchasing Executive to join our team and ensure the timely availability of goods, raw materials, and equipment to support business operations.
Job Overview
Reporting to the Purchasing Manager, you will manage purchasing activities from supplier sourcing and price negotiation to purchase order processing, delivery follow-up, and coordination with logistics and customs teams.
Key Responsibilities
1. Purchasing & Supplier Management
Receive and process purchase requests from the Sales team and other departments.
Research the market, identify potential suppliers, and evaluate their products, prices, and service capabilities.
Request and compare supplier quotations based on specifications, pricing, and delivery lead times.
Analyze purchasing costs and historical prices to support cost control and selling price quotations.
Negotiate prices, payment terms, delivery schedules, and other commercial conditions with suppliers.
2. Purchase Orders & Delivery Coordination
Prepare purchase orders (POs) for approval and ensure purchasing activities comply with internal procedures.
Monitor order status, shipment schedules, and delivery progress to ensure timely receipt of goods.
Coordinate with Logistics and Customs teams on shipping arrangements and customs clearance.
Check received goods and relevant documents, and coordinate the handover to the relevant departments.
3. Quality Issues & Supplier Claims
Handle defective or non-conforming goods and coordinate with suppliers to resolve related issues.
Follow up on supplier claims and ensure appropriate corrective actions are taken.
Monitor the return of supplier-owned assets and coordinate the return of gas cylinders or equipment when required.
4. Supplier Selection & Compliance
Select suppliers within the authorized approval limits.
Review supplier contract terms and recommend adjustments when necessary.
Reject purchasing requests involving illegal goods or transactions that do not comply with applicable requirements.
Identify potential purchasing risks and report issues that may affect supply, cost, or delivery.