Office Administrator

Company Description
Maru Asset Management is a Los Angeles based real estate investment and fund management firm specializing in US real estate investments and cross-border capital markets. The company works with high-net-worth individuals, financial institutions, developers, attorneys and other professionals in the US and Asia. One of our core investment products is the US EB-5 immigrant investor program, which enables qualified foreign investors to obtain US green cards by investing in US real estate development projects.
About the Role
We are seeking a highly organized and detail-oriented Office Administrator to support the Company's administrative, accounting, and fund operations. The role manages records across multiple investment funds and affiliated US legal entities, coordinates with external professionals, supports EB-5 fund administration, and provides logistical support to senior management. We are a small, entrepreneurial team, so we value someone who is willing to take ownership, solve problems independently, and help wherever needed.
Key Responsibilities:
Accounting and Entity Administration
Maintain corporate, financial, and operational records for the Company, its investment funds, and affiliated legal entities.
Monitor required filings, registrations, renewals, and deadlines to help keep each entity in good standing.
Handle accounts receivable and payable, invoices, reimbursements, basic bookkeeping, bank reconciliations, and payment records.
Coordinate with CPAs on tax preparation, financial reporting, Schedule K-1s, and other information requests.
Support payroll preparation and prepare wire transfer forms and supporting documents in accordance with internal approval procedures.
Maintain investor and business contact information and internal records.
Support document collection and recordkeeping for EB-5 fund administration and immigration-related filings.
Executive Support
Manage calendars, schedule meetings, coordinate conference calls, prepare meeting materials, and track action items.
Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
Support seminars, investor meetings, company events, and other administrative or logistical needs.
Qualifications
Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
At least five years of relevant experience in administration, bookkeeping, accounting support, fund operations, or corporate services is preferred.
Highly organized with strong attention to detail, organization, confidentiality, and ability to manage multiple deadlines.
Basic understanding of accounting principles, accounts payable and receivable, and financial recordkeeping.
Strong written and verbal communication skills in English.
Proficiency in Chinese is a plus.
Ability to coordinate with U.S.-based colleagues and external professionals across different time zones.
Self-motivated, resourceful, and able to work independently in a small-team environment.