Operations Executive (Boarding)

Position Summary:
 Vessel Husbandry.
 Immigration Formalities for Vessel Arriving and departing HO CHI MINH/ Vung Tau
 Clearance of Inward and Outward Formalities with Port Authority.
 Making loading bayplan for MSC and MAERSK vessel calling Vung Tau and Ho Chi Minh
 The stowage planning team is in charge of finalising discharging and loading plans with the terminal.
Key Responsibilities:
- Provide information of vessel for Port Authority when vessel come the first time.
- Declaration of vessel for both Arrival and Departure to Maritime Administration, Custom, Immigration & Health Quarantine via Viet Nam National Single Window
- Arrange vessel requirement such as shore pass, repair permission, ...
- Submit declared papers to Maritime Administration, Custom, Immigration & Health Quarantine.
- Come on board & to take relevant certificates & docs which will be checked under requirement of Port Authority
- Receive and check all invoices from ports and elsewhere conformance with actual activities before pass to accounting department.
- Making pre & final OBL file
- Send daily berthing report & update onto berthing app.
- Sending arrival bayplan/checking with previous Port for clarifying arrival bayplan before sending to Terminal.
- Based on SI sent from Central planner, prepare pre-plan which sent to Terminal.
- Checking pre-plan with C/O/Captain to follow instruction given by Central planner.
- Checking Berthing available to provide berthing for vessel on arrival.
- Co-ordinating with Import/Export Dept to solve problem for Customers.
- Taking care of cargo, especially RF, DG conts loaded onboard MSC, MAERSK vessel.
- Taking care of all vessel Husbandry when she called Vung Tau/ Ho Chi Minh City.
- Sending out Final bayplan to Ro/Planner.
- Sending Weekly terminal report every Tuesday.