Payable Accountant (3P Contract - Excel Expert)

Department: Online-to-offline (OTO) familiar with B2B2C
Report to: Senior Accountant
Contract: Under third-party
Working location: 182 Le Dai Hanh, Phu Tho ward, HCMC
Full payment for probation and insurance
ROLES & RESPONSIBILITIES
a. Reconcile orders with received payments
• Check order data and verify the cash flow from the platform to the agency (Byte), and from Byte to CLPs - (Channel Logistics Partner) according to monthly settlement cycles.
• Review order status (e.g., exclude canceled orders).
• Map the aligned price with CLPs, the amount Byte receives from the platform, and any supported surcharges (if any) to reconcile the cash flow: Byte received vs Byte paid to CLPs.
• List the number of returned/failed orders to account for related costs.
• In cases where third-party partners are involved (e.g., Viettel Post, Grab), assign a PIC to track cash flow/settlement with those parties.
b. Create payment orders and supporting documents.
• Submit payment data for each CLP so Byte can process the payment orders.
• Update CLPs to confirm the final settlement amount; in case of delays, inform CLPs to keep them aware.
• Closely follow up with the agency to ensure the settlement cycle is completed on schedule.
c. Spending tracking vs Budget
• Track the budget monthly and based on PO progress.
d. Tax update + CLP consultancy
• Update tax policies on e-commerce/online sales if there are any changes.
• Advise on the most suitable process for the CLP business model.
• Support Byte with process documentation related to tax matters, e.g., tax exemption agreements (signed between Byte and CLPs).
e. Onboarding CLPs Contract/ Q&A
• Review Standard contract for any adjustment + Followed up with CLP Contract to be signed together with Fulfilment team + Sales team.
f. Advise on scaling orders vs cashflow mapping on CLP Portal tech solution
• Propose optimization or automation of existing processes and systems to streamline the reconciliation/payment workflow for 50-100 CLPs, in collaboration with the Tech and Fulfilment teams.
g. Gift control Supervisor
• Advise + Supervise Gift reconciliation on CLPs portal or documents to scale Gift automation reconciled.
h. Operation Cost Optimization
• Suggest on how Op cost can be saved while scaling.
i. Payment Follow up
• Schedule payment btw Byte vs 3A vs CLPs and remind stakeholders.
j. Budget plan with Internal Finance: Budgeting, raise PO.
k. Collaborate w internal CFS: Explain to CFS when policy and payment flow needed to be evolved towards automation, Prepare evidence. Align between CFS vs Byte Accountant vs CLPs.
l. Tech Reconcile Automation: Advise Tech + internal Op to develop payment reconciled automatically to scale with CLPs nationwide on CLP Portal instead of maintain traditional manual reconciliation.