Personal Assistant to Commercial Director

Secretarial and Administration
Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
Type correspondence, reports, contracts, faxes of the Director
Translate into English / Vietnamese (letters, press materials,...)
Take phone messages, screen calls and enquiries when the Director is absent or in meeting
Arrange refreshments for visitors when meeting with the Director
Maintain proper filing of all documents daily both in hard copies and scanned copies
Arrange visa, travel (both local and overseas) booking, notarization, legalization, etc. for the Director's Office and visitors when requested
Hotel and air tickets booking for the Director's Office
Maintain confidentiality of all matters pertaining to the Director's Office.
Business Assistant
Set together the agenda for meetings
Join in meetings take notes of key topics & decisions
Need to have some knowledge of MM Mega Market Business, Strategy & upcoming action plans
Structure communication with other Departments
Participate actively in key events
Other Duties
Other ad-hoc secretarial and administrative duties when requested.