Personal Assistant to Senior Vice President

This role is reporting directly to the Senior Vice President of Asia Pacific & Africa, and he/she provides executive support in a one-on one-working relationships. The Personal Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of Senior Vice President. The Personal Assistant also serves as a liaison to the senior management teams and anyone that directed by Senior Vice President; organizes and coordinates executive outreach and external relation efforts; and oversees special projects as directed by Senior Vice President.
Responsibilities:
1. Executive Support:
• Providing comprehensive secretarial and administrative support to the Senior Vice President's complex calendar, appointment management, meeting schedule management, and email and call screening.
• Provide support to WIS-MY initiatives as directed by Senior Vice President.
2. Communication:
• Act as a primary point of contact for internal and external stakeholders, exercising diplomacy and discretion.
• Draft and prepare correspondence, reports, and presentations.
3. Travel Coordination:
• Arrange international and domestic travel, including flights, accommodations, and transportation, for the Senior VP and include his/her family.
4. Expense Management:
• Process and reconcile expenses in a timely manner, maintaining accurate records.
5. Confidentiality:
• Handling confidential information with discretion and always maintain the highest level of professionalism and confidentiality.
6. Meeting Coordination:
• Coordinate logistics for meetings and events, including venue booking, catering, and audio-visual requirements.
7. Document Management:
• Organize and maintain files, ensuring easy retrieval of information.
8. Special Projects:
• Assist with special projects and initiatives as directed by the Senior VP.
9. Relationship Building:
• Foster positive relationships with internal and external contacts on behalf of the Senior VP.
• Provide comprehensive administrative support to the Senior Vice President.