Procurement And Admin

With the supervision of HR Manager/ Authorized person to carry out the admin and HR's function, documentation works support for business. In addition, this position is also responsible for some purchasing activitive
Admin task
Supervise day-to-day operations of the office and Admin/Cleaner staff
Supervise and support for office maintenance.
Manage all office service facilities, machine such as: Tel, computer, printer, ink, stationary , drinkage, flower, mail delivery service [protected info] and request to repair or replace with the attitude to save budget for the company.
Check and follow up utility and supporting service for all locations ( electricity, water, taxi bills of all staffs, office management , ...)
Arrange local transportation : car booking, pickup staff, visit customer, business travel and driver management
Manage the logistic for visitor or staff when travellining: visa and/or residence card, work permit, accommodation, booking hotel, flight ticket...
Manage and update documents; set up and control office procedures, ensuring all document are kept with highest confidentiality, updated accurately
Maintain and update the leave record of staff : Staff attendance and leave management:
Hold and be team of focal point for the company event: Annual health checkup, Annual company trip, Team building, Company parties, ...
Be focal point for local IT management and a coordinator between PTT Digital and local IT to support daily operation : Manage local IT device asset , Be coordinator to serve business demand for things related to IT.
Check and control the admin, outscource service activitive: Cleaner, Security.
Procument task
Receive & handle purchase oder request from Departments
Align with related departments to establish key bidding criteria/specification for purchases
Maintain relationship with a number of back-up vendors in case of emergency, looking for the opportunities to rationalise the number of suppliers.
Be responsible for procurement works with small PO value from start to end for all company locations, propose to line manager to get approval as being stipulated in CAP and procurement procedure.
Track delivering and good receipt, payment term, ensure the good/ service (number, quantity, time, delivery point) as purchase oder request.
Ensure compliance to company's policy and procedures in key processe ( Purchasing procument, payment procument)
Procument dimension:
- Purchasing items which value is less than USD 600 ( about 235-250 purchasing order /year )
- Manage supplier's performance ( in the North and the South)
.Others task assigned by PH Manager & Board of Management