Procurement Executive

• OVERALL POSITION SUMMARY:
To purchase materials necessary for continued operations with minimal interruptions; provide a professional, cost effective and timely service to our offshore & onshore teams, and pursue opportunities to realize maximum savings to operation cost, minimizing waste and non value added practices to meet the objectives while fully complying with the company's policies and procedures by identifying and select reliable sources of supply of materials, equipment and services, ensuring on time delivery and payment.
1. Purchasing materials for drilling operation
- Sending RFQ to suppliers to obtain quotations.
- Contact with our Shore base for technical evaluation/ clarification/ catalog update if any to make sure we buy correct parts/equipments
- Negotiates with suppliers to achieve the best and final pricing, delivery terms and controlling terms and conditions for procurements for cost saving if required.
- Identify, develop, evaluate and propose sources, solicit suppliers, receive quotations and bids. Undertake negotiation of orders, follow-up, schedule and expedite deliveries to Manager/Director for review.
- Issue PO and get approval
- Develops and writes specifications for formal and informal invitations for bids; analyzes and evaluates vendors responses; and accepts or rejects bids.
2. Follow up PO delivery - PO Expediting
- Liaise with suppliers & logistics/ Forwarder to ensure PO will be delivered in time with correct destination.
- Provide docs/information to Logistics team for customs declaration.
- Inform our Shore base for delivery to ensure VTSB well prepare for receiving.
3. Payment process
- Collect Customs declaration/DO/ invoice from Logistics team / VT Shore base/ supplier and attach to payment request docs
- Prepare payment request from & complete payment request docs send to Accounting department for processing.
- Provide supporting doc to / assist accounting department to ensure payment done in time as agreed with supplier.
4. Procurement incident reports
- Coordinate with supplier & Materials coordinator for any discrepancy on physical receiving.
- Do clarification/investigation and report to Manager/Director. Work out with supplier & Materials Coordinator to finalize a resolution and get approval if required.
- Perform other tasks as assigned by Manager/Director.