Procurement Executive

Department: Commercial
Location: Ho Chi Minh City, Vietnam
Reports To: Commercial Manager / GD
Synopsis Of Duties: The Procurement Executive is responsible for supporting and managing day-to-day procurement activities for construction materials, equipment and subcontracted services, ensuring timely delivery, competitive pricing and compliance with project requirements and company procedures.
Core Duties & Responsibilities:
Procurement & Supplier Management
• Handle procurement activities for construction materials, equipment and subcontracted services based on project requirements.
• Coordinate with Project, Engineering and Site teams to confirm specifications, quantities and delivery requirements.
• Source and evaluate suppliers and subcontractors and maintain good working relationships.
• Obtain quotations, prepare quotation comparison and procurement recommendations.
• Follow up with suppliers on pricing, lead time, quality and delivery status.
Purchase & Contract Administration
• Negotiate pricing, payment terms and delivery conditions with suppliers where required.
• Prepare and process Purchase Orders, subcontract documents and related procurement correspondence.
• Ensure procurement activities follow company procedures and approval requirements.
• Coordinate with relevant teams to ensure timely processing and completion of procurement documents.
Cost & Delivery Control
• Monitor procurement costs against approved budgets and quotations.
• Identify opportunities for cost savings and competitive sourcing.
• Coordinate material delivery to project sites and follow up on delivery delays, damaged goods or discrepancies.
Documentation & Compliance
• Maintain accurate procurement records, supplier information, quotations, POs and contracts.
• Ensure procurement documentation is complete and properly filed for reporting and audit purposes.
• Ensure procurement activities comply with company procedures, project requirements and applicable regulations.