Procurement Executive

Key Responsibilities
Sourcing & Purchasing
Execute sourcing and procurement activities for goods and services based on approved business requirements, budgets, and procurement procedures.
Source potential suppliers, collect quotations, and conduct quotation comparisons based on pricing, quality, delivery terms, service levels, and other relevant criteria.
Conduct market research and price benchmarking to support supplier selection and identify cost-saving opportunities.
Support commercial negotiations with suppliers on pricing, payment terms, delivery schedules, and other commercial conditions.
Purchase Order & Contract Administration
Prepare and process procurement documentation including purchase requests, quotation comparisons, purchase orders (PO), contracts, and other supporting documents in accordance with internal procedures.
Follow up on PO and contract status, including delivery schedules, quantities, service completion, and required documentation.
Coordinate with suppliers and internal stakeholders to resolve issues related to delivery, quality, documentation, invoices, or other procurement matters.
Coordinate with Finance and relevant stakeholders to ensure procurement documents are complete and supplier payments are processed on time.
Supplier Management
Support supplier sourcing, onboarding, evaluation, and periodic performance reviews based on quality, cost, delivery, service, and compliance requirements.
Maintain and regularly update supplier information, including qualifications, product/service categories, pricing, lead times, and relevant documentation.
Support supplier site visits and capability assessments when required.
Identify alternative suppliers to support competitive sourcing and minimize supply disruption risks.
Stakeholder Coordination
Work closely with internal stakeholders to understand purchasing requirements, specifications, timelines, and budgets.
Coordinate procurement activities with relevant functions such as Finance, Legal, IT, Administration, and business teams to ensure timely completion of purchasing requests.
Proactively follow up and communicate any delivery delays, supplier issues, or procurement risks to relevant stakeholders.
Procurement Reporting & Compliance
Maintain accurate procurement records and supporting documentation for reporting, reconciliation, and audit purposes.
Support the preparation of procurement reports, including purchasing status, supplier performance, procurement spending, and cost-saving results.
Ensure procurement activities and documentation comply with company policies, procedures, SOPs, approval authorities, and relevant requirements.
Perform other duties and responsibilities as assigned by the Line Manager, commensurate with the scope, nature, and level of the position, and in support of departmental and organizational objectives.
Requirements
Bachelor's degree in Business Administration, Finance, Supply Chain Management, Procurement, or related fields.
Minimum 2 years of experience in procurement, purchasing, sourcing, or related roles.
Experience in procurement within banking, fintech, technology, or other fast-paced corporate environments is an advantage.
Familiarity with end-to-end procurement processes including sourcing, quotation comparison, supplier selection, PO processing, contract administration, delivery follow-up, and payment coordination.
Good negotiation and analytical skills, with commercial awareness and attention to cost, quality, and delivery.
Proficient in MS Office, particularly Excel;
experience with ERP or procurement systems such as SAP is an advantage.
Good communication and stakeholder coordination skills, with the ability to work effectively with internal teams and external suppliers.
Detail-oriented, well-organized, proactive, and capable of managing multiple purchasing requests and deadlines simultaneously.
Our benefits:
Competitive compensation including a 13th-month wage and up to 3 months of performance-based bonus.
BE Corp budget (Vary from your level) is allocated for using services such as transportation, food, and passenger car bookings in Be application.
Laptop and needed devices are currently supplied to all technical team members.
100% gross salary applied including probation.
Annual health checks and premium medical healthcare (PTI) after probation.
15 days of annual leave is applied for the entire employees.
Cozy and creative working space, comfortable working hours, exceptional team members, fast-growing & prosperous products and cutting-edge technical stacks.
Company trips, team-building activities, and happy hour events are organized on a quarterly or annual basis.