Procurement Specialist (for F&B)

ABOUT US
KiN Hotel Group is a Singapore-founded lifestyle and hospitality ecosystem established in 2023 by Singaporean and Vietnamese partners. Driven by our core philosophy, the "Warmth of Kinship", we craft spaces and experiences that feel genuinely like home.
Today, KiN operates over 30 properties and a diverse brand ecosystem across multiple sectors:
Hospitality: KiN Hotel, KiN Hotel Edition, KiN Wander, NiK Hotel
F&B: TucKiN, Phiêu, Sip & Savour
Wellness & Lifestyle: WAV, KiNSim
Technology: KiNEX
With a strong foundation in Vietnam, KiN Hotel Group is actively expanding across Southeast Asia and regional markets, including Malaysia and China.
JOB PURPOSE The Procurement Specialist (for F&B) is responsible for managing and executing end-to-end procurement activities for the F&B operations within KiN Hotel Group. This position ensures the timely, cost-effective, and high-quality supply of food ingredients, beverages, kitchen equipment, and operating supplies (OS&E) while maintaining strict adherence to food safety, quality standards, and budget targets.
KEY RESPONSIBILITIES
1. Sourcing & Supplier Management
Research, evaluate, and select reliable F&B suppliers, local vendors, and distributors.
Negotiate pricing, payment terms, delivery schedules, and service level agreements (SLAs) to achieve optimal cost savings without compromising quality.
Build and maintain strong, long-term relationships with key suppliers; conduct periodic vendor evaluations (cost, quality, delivery performance).
Continuously explore alternative suppliers and local produce options to mitigate risk and optimize purchasing costs.
2. Purchasing Execution & Operational Support
Receive and review purchasing requisitions from kitchen and F&B operations teams (issued by storekeeper); issue Purchase Orders (POs) accurately and in a timely manner.
Coordinate closely with the F&B Director and Head Chefs to forecast demand and align procurement plans with operational requirements.
Monitor order fulfillment, track deliveries, and resolve any issues regarding short shipments, damaged goods, or delayed deliveries.
Ensure all procured food and beverage items meet internal quality standards, hygiene guidelines, and food safety regulations.
3. Cost Control & Budgeting
Analyze purchasing costs, price trends, and market fluctuations in the F&B industry to make proactive purchasing decisions.
Collaborate with the F&B Director to manage the F&B procurement budget and track Food & Beverage Cost Percentages.
Review purchasing reports regularly to identify cost-saving opportunities and waste reduction strategies.
Run monthly random price check from current vendors and new vendors (focus on high volume products / High impact on costing).
4. Inventory & Compliance Management
Coordinate with warehouse/storekeeper and kitchen staff to monitor stock levels, inventory turnover, and minimize wastage/par level issues.
Ensure all vendor contracts, licenses, product certificates (Food Safety, Hygiene, Product Origin), and purchasing documentations are compliant with legal requirements and group policies.
Reconcile purchase orders with invoices and delivery receipts, working closely with the Finance/Accounting team for accurate payment processing.
REQUIREMENTS
Bachelor's Degree in Business Administration, Supply Chain Management, Hospitality Management, Finance, or a related field.
Minimum 3-5 years of experience in purchasing/ procurement, specifically within the F&B, Hotel, or Restaurant/ Hospitality sector.
Strong network of existing local F&B suppliers, fresh produce vendors, and distributors.
In-depth understanding of F&B commodities, seasonal produce, food safety regulations, and inventory control principles.
Proven negotiation skills and strong commercial awareness.
Proficiency in MS Office (Excel, Word) and experience using procurement/ ERP software (e.g., Smile, SAP, Oracle, or specialized F&B POS systems).
Solid analytical, problem-solving, and decision-making abilities.
Good command of English (both written and spoken) for international vendor communication and internal reporting.
High integrity, transparency, and professional ethics.
Strong communication and interpersonal skills to collaborate effectively with cross-functional teams (Kitchen, Operations, Finance, Vendors).
Detail-oriented, organized, and capable of handling fast-paced operations under pressure.
Office address: Central Point Tower, 102 Nam Ky Khoi Nghia, Saigon Ward, HCMC
Report to: F&B Director