Program Manager (Livelihood Theme)

- Responsible for managing projects in Livelihood and Business education fields in order to achieve project goals, objectives, milestones and targets funded by European Union, French Development Agency in Vietnam (AFD), and corporates in Lao Cai, Hoa Binh provinces.
- This includes the design of the Livelihood and business education's strategic plan; supporting project proposals and services with local and international experts, providing technical, project and financial management expertise and managing a network of experts and partners.
- Program Manager reports directly to the Country Director .
* Major Responsibilities:
- Theme management
+ Be a core member in development of a new strategy for AEA Vietnam (2025 to 2029)
+ Lead the development of the strategic plan for the Livelihood & Business Education theme based on the needs of the locations and AEA International Strategy.
+ Set up the projects, detailed work plan, project tracking sheet, procedures and obtain the project approval from internal and key external stakeholders to ensure practical results through superior implementation.
+ Conduct and facilitate the project activities accordingly to the project plan.
+ Work closely with local, provincial and national stakeholders to archive the project goals and objectives.
+ Manage networks of implementation partners and external experts.
+ Oversee the project implementation, ensuring that the quantity and quality agreed are met expectations and per milestone.
+ Set up interim meeting with key stakeholders (when appropriate) to ensure each project deliverables are met expectations.
+ Ensure the effective communication flow among internal and external team.
+ Support in evaluation of project activities in a timely and professional manner.
- Provide the technical support in developing funding proposal...
+ Participate to pitches to potential donors.
+ Support the Country Director in proposal development and, and strategies for implementation plan for corporate and institutional donors.
- Monitoring, Evaluation and Reporting
+ Prepare MEAL plan (Monitoring, Evaluation, Accountability, Learning) for each project based on the indicators agreed in the project documents. Implement the MEAL plan together with partners and consultants, including collect evidences and best practices.
+ Produce and submit reports as required by Donors, AEA (international, regional and national).
+ Monitor and evaluate the progress of the projects to ensure donor compliance through effectively managing staff, partners, and consultants to achieve the deliverables and produce quality reports in a timely manner and in support of AEA's project evaluation framework.
+ Work closely with key technical experts and staff on preparation of progress, mid-term and final reports to ensure the quality and report framework meets Donors' expectations.
- Networking
+ Build and maintain good relationship with national, provincial and district agencies mandated to Livelihood theme as well as with NGOs and research institutions operating in Livelihood theme.
+ Build and maintain good relationship with businesses and their associations.
+ Represent AEA in the forums, workshops related to Livelihood theme.
- Finance management
+ Budgeting: develop and maintain a comprehensive budget for the project, including estimating the costs of all project activities, resources, and deliverables. Regularly review and update budget throughout the project lifecycle.
+ Cost Control: monitor and control project costs to ensure they stay within the approved budget, including tracking expenses, analysing cost variances, ensuring project burn rate, and taking corrective actions when necessary; prevent overspending and ensures resources are utilized efficiently.
+ Procurement and Contract Management: Manage external vendors and suppliers to provide high-quality goods and services for the project in collaboration with related professional staff. Have a solid understanding of procurement processes, contract negotiation, and contract management to ensure fair and cost-effective agreements.
+ Risk Management: identify and assess financial risks associated with the project and develop appropriate risk mitigation strategies. Assessing the potential impact of cost overruns, funding delays, currency fluctuations, and other financial uncertainties.
+ Stakeholder Communication: Effectively communicate financial information to project stakeholders, including donors, partners, clients, and team members. Provide clear and concise communication about financial matters to build trust, manage expectations, and ensure alignment between financial objectives and project goals.
+ Compliance and Governance: Adhere to relevant financial regulations, organizational policies, and governance frameworks. Ensure that financial transactions are properly documented, auditable, and in compliance with legal and regulatory requirements. Ensure project finance management in accordance with AEA policies and procedures as well as donors' requirements in cooperation with finance staff and funding specialists.
+ Financial Skills and Knowledge: Possess a solid understanding of financial management principles and techniques, including knowledge of financial analysis, forecasting, budgeting. Continuous learning and development in financial management to stay updated with best practices and industry standards.
- Team Contribution
+ Constructively contribute and collaborate with all colleagues to achieve the organizational goals.
+ Expand the capability and development of the AEA members by utilizing mixed interventions e.g. sharing the knowledge, experiences and expertise, coach junior staff/outsource.
+ Deliver high quality work that provides a conducive environment to our operating environment.
+ Comply with all legislations and the organization's policies and procedures.
- Values and Behaviour
+ Promote and be a role model to support organizational culture, growth, performance and image.
+ Actively support the organization commitment to the principles of diversity, inclusion and Equal Employment Opportunity (EEO).
+ Agree and actively demonstrate the organizational values:
Freedom: We respect people's rights
Respect: We value differences
Solidarity: We are stronger together
Equity: We treat people equally
Integrity: We stand up what is right