Manage and maintain project documents, correspondence, drawings, submissions, and records in an organized and traceable manner.
Coordinate meetings, prepare meeting invitations, agendas, minutes of meeting (MOM), and follow up on action items with relevant parties.
Support communication and coordination between the Owner, consultants, contractors, operators, and other stakeholders.
Assist the Project Director and PMU team in daily administrative and coordination activities.
Maintain and update project contact lists, project directories, submission logs, and tracking registers.
Monitor incoming and outgoing documents to ensure timely distribution and response.
Prepare reports, presentation materials, and project-related administrative documentation as required.
Assist in scheduling, travel arrangements, and coordination for project meetings and workshops when necessary.
Ensure proper filing and archiving of all project records in accordance with company procedures.
Perform other duties assigned by the Project Director related to project administration and coordination.
At least 5 years of experience in Project Administration / Project Assistant roles for a
Developer, PMC, or PCM company.
Good command of English in both spoken and written communication.
Strong organizational and coordination skills.
Experience in document control and project administration processes.
Proficient in Microsoft Office applications, especially Word, Excel, PowerPoint, and Outlook.
Experience in hospitality or high-rise mixed-use projects is an advantage.
Able to work independently and manage multiple tasks under pressure.