Project Assistant Cum Document Control Officer

It is important that all Archesco employees have a clear understanding of the expectations of their duties and responsibilities. This job description outlines the major responsibilities for this role and is a guide to the employee and their managers as to their overall responsibilities. The employee recognizes that they may be required to undertake work that is outside of the specifics of this job description from time to time, as required and requested to do so for the good operations of the Archesco, and they agree to undertake all reasonable and lawful instructions provided to them. Following are the main duties and responsibilities for this position:
Responsibilities
• Act as an executive assistant for all projects to follow up their progress, update information and manage data and/or documents.
• Maintain a document referencing system in line with Archesco's standards and ensure that all documents are properly referenced
• Manage and maintain a filing system ensuring that all documents are properly filed and easily retrievable
• Maintain a document register including all incoming and outgoing correspondence, requests for information, minutes of meeting, drawings updated list and status for all registered documents
• Report weekly to the Project Control/Director on the status of all documentation/ status of progress
• Ensure transmittal of documents to all appropriate team members
• Conduct routine audits on the documentation management system
• Ensure that all parties respect the transmittal rules, including using appropriate forms
• Ensure that outgoing correspondence is properly referenced