Project Coordinator ITS

RMIT University Commitment
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Why RMIT University Vietnam?
RMIT Vietnam is committed to excellence, innovation, and social responsibility. We welcome applications from qualified and passionate individuals who share our values and vision. RMIT University has a global reputation and ranks 123rd globally and 10th in Australia in QS World University Rankings 2024. To learn more about our rankings, please check out our latest facts and figures here Reputation and rankings - RMIT University
Rewards and Benefits:
- Competitive salary package and allowances
- Generous annual leave, carer leave and public holidays (Christmas and Tet Holidays)
- Private health insurance and wellness programs
- Professional development and career advancement
- Access to state-of-the-art facilities and resources
- A vibrant and diverse campus life and more!
RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer to Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website: [protected info]
Position Summary
The Project Coordinator in ITS is responsible for providing administrative and project management support to ensure the smooth execution of IT projects delivered from across RMIT VN ITS and AU programs. This role involves coordinating project activities, monitoring timelines, assisting with resource allocation, and communicating effectively with stakeholders. The Project Coordinator will work closely with project managers, technical teams and external vendors to ensure that projects are delivered on time and within scope. This will include daily tasks such as status reports, steering group presentations for various forums, financial and risk and issue management, schedules, and administrative support. An essential element of your role you will ensure that you are well-versed in the Portfolio Office Delivery Framework and Governance processes. This will be achieved by working with the Project team and key roles within the structure to provide advice and guidance on supporting project delivery and process. As part of continuous improvement framework, you will be required to contribute to improvement ideas, call out gaps/inefficiencies, and propose improvement solutions.
Reporting Line
Reports to: Project Manager ITS
Key Accountabilities
- Provide project coordination support to assigned ITS projects
- Monitor team resource coordination requirements and escalate any challenges or key issues.
- Organise and participate at the resource management engagements, whereby resource requirements are prioritised in alignment with the priority tasks.
- Maintain project SharePoint site, artefacts, ensuring appropriate storage and governance.
- Onboard and support new team members within the team including organising assets and onboarding activities.
- Work collaboratively with the project communications team to post or share communications via relevant channels as required (SharePoint, email, yammer, website etc.)
- Support the project leadership team in planning activities, ensuring schedules are being maintained and deliverables, milestones and dependencies are incorporated.
- Coordinate project activities and meetings including scheduling, agenda preparation and follow ups to project governance forums, stand ups and stakeholder updates
- Coordinate to create and maintain project documentation, plans and reports as well as appropriate paperwork
- Track project risks and issues, maintaining a risk log and working with the project team to develop mitigation strategies
- Assist in tracking project budgets, monitoring expenditures, and ensuring that projects adhere to approved financial plans
- Support procurement processes by coordinating with vendors and suppliers to obtain quotes, track purchases, and ensure timely delivery of project-related resources.