1. Product Structuring & Quotation Management
• Break down product components/specifications (BOM) to calculate accurate pricing structures.
• Prepare detailed quotations and cost breakdowns tailored to customer requirements and internal
pricing policies.
• Ensure all quotations are issued within agreed timelines (SLA) with 100% accuracy and version
control.
• Collaborate closely with Sales and
Brand Manager to validate specifications and finalize pricing
details.
• Maintain and update a centralized quotation database with all historical versions and approvals.
• Coordinate with logistics, finance, and warehouse teams to ensure accurate cost inputs and smooth
order processing based on confirmed quotations.
2. Order Coordination & Transaction Follow-up
• Support the full quotation-to-order cycle, ensuring timely and accurate execution of confirmed
orders.
• Monitor and follow up on pending transactions, quotation approvals, payment status, and order
delivery.
• Coordinate with the Design Team to review and break down final product specifications if there
are changes compared to the original quotation.
• Ensure all revised product details are accurately reflected before preparing purchase orders (POs)
and placing orders with suppliers.
• Liaise with warehouse and logistics teams to ensure order progress is on schedule and delivery
issues are resolved promptly
• Work closely with finance to align on payment methods and follow up on delayed payments or
required documentation.
3. Sales Team Support
• Act as the go-to contact for the sales team regarding product specifications, updated pricing, and
quotation support.
• Provide guidance and support to sales admins on how to use quotation templates and follow the
process.
• Assist in checking complex or customized quotation requests to ensure pricing and descriptions
are accurate before client submission.
4. System & Data Management
• Ensure all product information, price structures, and approved quotations are properly recorded in
internal systems (e.g. Excel files uploaded to Google Drive or ERP if applicable).
• Coordinate with finance to verify consistency in quotation vs invoice amounts and approved
payment terms.
• Conduct periodic audits on product data, quotation accuracy, and payment records to ensure data
integrity and compliance
1. Qualifications & Experience
• Bachelor's degree in Business Administration, Accounting, Sales, or a related field.
• At least 1 year of experience in
purchasing, quotation, or business support roles, with experience in handling international purchasing or supplier coordination.
• Experience working with Excel, quotation tools, or ERP systems is a plus.
2. Key Skills & Competencies
• Strong analytical and data management skills with high attention to detail.
• Proficient in Microsoft Excel (e.g., PivotTables, VLOOKUP, IF formulas).
• Clear and professional communication skills in English (both verbal and written).
• Ability to write SOPs, manuals, and structured documentation.
• Proactive and solution-oriented, with the ability to work across functions.
• Be part of a dynamic sales support team that contributes directly to business efficiency and
transparency.
• Gain cross-functional exposure and play a key role in enhancing quotation and order processes.
• Enjoy competitive salary, performance-based incentives, and a comprehensive benefits package.
• Opportunities for professional development and advancement in a growing organization.
