Receptionist (Cum Administrative)

I. Receptionist
Handle incoming / outgoing mail of all Departments in a company.
Receive and transfer telephone calls in a company.
Welcome and guide guests when they go to company.
II. Office Administration
Track and make payments the costs of buying office equipment, stationery, Electricity, water, internet, telecommunications, ... and make sure payments are always on time.
Manage and monitor assets, office equipment and tools.
Telephone, photocopier, printer, fax, scanner, projector...
Make plan, implement and supervise the periodic and unexpected maintenance, repairing to ensure good operation conditions.
Manage, track, arrange and assign work to Admin teams: security, cleaning, driver, .... to ensure the office is always neat and clean and run smoothly.
- Coordinate with related departments/key persons for improving 5S, company policies/regulation.Randomly check inside vehicle to ensure of clean, all safety tags are available.
- Perform all relevant procedure for foreigners: make visa, work permit, temporary residence card
Make travel arrangements, including booking flights, transportation, hotel and restaurant reservations for employees, partners, experts of the company.
Search, select and recommend flowers, gifts, birthday cakes to give to employees and customers.
Participate actively in planning and execution of company events including in-house or off-site activities, like parties, celebrations, conferences, company trip, end-year party, health check-up.
Implement and monitor service contracts related Admin Job.
Prepare monthly expense reports related to administration tasks.
Ad-hoc jobs required by Admin & HR Manager.