Receptionist (Merchandiser & Accounting Admin)

Mô tả Công việc
Exciting Career Opportunity at LexelArt - European Excellence in Footwear!
Join LexelArt, a leading Spanish footwear company with over 25 years of success in Vietnam. We offer a professional work environment built on European standards, emphasizing stability and long-term growth. At LexelArt, you will have the opportunity to enhance your technical skills, work with cutting-edge technology, and collaborate with diverse international teams. Come grow with us and take your career to the next level!
Overview about this position: The Merchandising & Accounting Admin (Receptionist) has to handle financial administration, front office duties, and critical infrastructure maintenance for our Vietnam office. This position plays a crucial role in maintaining efficient office operations while ensuring accurate financial documentation, reporting, and compliance with ISO 9001:2015 quality management standards.
Detail Key Responsibilities
A. Expense Control (10%)
- Monitor and minimize office-related expenses
- Maintain accurate financial records in our GGD system, ensuring proper ownership transfer
to management
- Document all transactions with proper verification
- Coordinate with external accounting company (Crowe) following strict documentation
protocols
B. Transportation Coordination (10%)
- Process R40 transportation requests before daily 4:00 PM deadline
- Coordinate efficient team transportation including GrabCar bookings for multiple-person
factory visits
- Manage sample movement between facilities according to transportation policy
- Implement the dual-verification process for transportation needs
C. Quality Management System Adherence (10%)
- Follow all M02.1 manual procedures consistently
- Maintain required documentation and records
- Support quality assurance processes
- Ensure strict compliance with communication protocols
D. Accounting Documentation (5%)
- Process invoices within 2 hours of receipt- Transmit documents to accounting firm on schedule
- Maintain proper filing systems with verification in GGD Best accounting folder
- Follow established financial administration procedures
E. Security and Visitor Protocol (10%)
- Manage office access and visitor registration
- Secure confidential materials and information
- Implement company security protocols
- Follow receptionist communication and access protocols
F. Facility and Infrastructure Maintenance (15%)
- Complete daily R41 maintenance records
- Monitor critical systems including automated plant irrigation
- Coordinate repairs and vendor services
- Ensure continuous operation of power-dependent systems
- Manage plant care and maintenance, especially during holidays
G. Document and Sample Management (10%)
- Process courier services and track shipments
- Coordinate laboratory sample transportation
- Maintain accurate shipping records
- Ensure QC inspection of samples before merchandisers receive them
H. Team Coordination Support (10%)
- Facilitate communication between departments
- Support merchandiser team members with administrative tasks
- Assist with meeting coordination
- Maintain official communication channel for coordination group for transportation
I. Administrative and Legal Compliance (10%)
- Ensure adherence to Vietnamese regulations
- Maintain required legal documentation
- Process administrative requirements timely
- Supervise team adherence to company policies
J. Management Support (10%)
- Provide direct assistance to leadership
- Follow proper communication protocols, maintaining required CC chain
- Complete executive requests with priority
- Manage GGD folder structure and ownership transfer
Critical Responsibilities
- Ensure continuous operation of critical infrastructure (power supply, automated irrigation
systems)
- Maintain proper transfer of all GGD folder ownership to management
- Maintain plant care, especially during holiday periods
- Follow strict financial administration procedures and communication protocols
- Monitor and supervise team adherence to company policies
Working Hours- Monday-Friday, 8:30 AM - 5:30 PM- Saturday, 8:30 AM - 12:30 PM
Benefits:
- Stable, long-term employment in a historically significant company with over 25 years of established presence in Vietnam;
- Competitive compensation including salary, performance-based bonuses and health insurance;
- European working environment with international exposure and standards;
- Opportunities to collaborate with global brands;
- Clear career path with the Opportunity for growth into office management or administrative leadership roles;
- Professional training programs and continuous learning opportunities through comprehensive operational manuals, detailed daily reference materials, and industry-leading training programs;
- Transparent policies, clear performance metrics, and industry-leading guidelines to support your success.
- Company-provided equipment, including a laptop and phone with performance tracking tools.