Research Grant Management Specialist

ABOUT VINUNIVERSITY
VinUniversity (VinUni) is Vietnam's first private, not-for-profit university established to international standards, with the vision of becoming one of the world's top 100 universities. Guided by its core values (EXCEL) of Empathy, Creativity, Leadership Mindset, Exceptional Capability, and Entrepreneurial Spirit, VinUni develops talent equipped to create meaningful impact in Vietnam and globally.
Founded by Vingroup, one of Asia's largest private conglomerates, VinUni benefits from a dynamic ecosystem spanning Industrials & Technology, Real Estate & Services, Infrastructure, Green Energy, Culture, and Social Enterprises. This ecosystem provides unique opportunities for collaboration and innovation through leading organizations such as VinFast, Vinpearl, Vinmec, Vinschool, and Vinhomes, as well as a vibrant entrepreneurial network including VinVentures, VinMotion, VinRobotics, VinSpace, and VinEnergo, etc.
VinUni comprises four colleges: the College of Arts and Sciences, the College of Business and Management, the College of Engineering and Computer Science, and the College of Health Sciences. The University has established strategic partnerships with Cornell University, the University of Pennsylvania and Nanyang Technological University to advance excellence in education, research, and innovation.
In 2024, VinUni became the youngest and fastest university globally to achieve QS 5 Stars, earning the highest rating in nine categories: Global Engagement, Good Governance, Program Strength, Academic Development, Teaching, Employability, Facilities, Arts, and Social Impact. The University was also appointed by UNESCO as the first and only UNESCO Chair University, focusing on Environmental Leadership, Cultural Heritage, and Biodiversity.
As a rapidly growing research-intensive university, VinUni is investing in world-class talent, research centers, and cutting-edge facilities to drive breakthroughs in Artificial Intelligence and Machine Learning, Data Science, Environmental Intelligence, Innovations in Health Sciences, Policy Development, and Sustainable Societies.
Key Responsibilities
Internal Grant Support
• Support the design and implementation of internal research funding programs, including calls for proposals, application guidance, evaluation coordination, approvals, award processing, and institutional compliance.
• Manage internal grant applications to ensure accuracy, transparency, fairness, and alignment with the University's delegation of authority.
External Grant Support
• Identify relevant national and international funding opportunities and provide end-to-end support for external grant applications, including donor requirement review, proposal editing, and submission.
• Develop relationships with funding agencies and partner institutions and support the review and negotiation of grant agreements and contracts.
Research Project Monitoring
• Monitor project progress, deliverables, reporting, and budget utilization in accordance with University policies and donor requirements.
• Review budget reallocation requests, identify project risks, and work with researchers to implement appropriate corrective actions.
Internal Funding and Budget Management
• Support annual research budgeting and monitor internal funding, external research revenue, fund utilization, and Research Management Office expenditure.
• Develop transparent funding allocation procedures and conduct analysis and reporting on the effectiveness and return on investment of internal funding programs.
Compliance & Reporting
• Ensure grant activities comply with University policies, funding agency requirements, and relevant financial, legal, and research integrity standards.
• Coordinate with Finance and Legal, review financial and technical reports, maintain grant records and dashboards, and prepare routine and ad hoc reports for senior leadership.
Procurement and Logistics Coordination and Support
• Oversee procurement processes, purchase orders, and service contracts for research activities, ensuring compliance and value for money.
• Coordinate academic seminars, workshops, conferences, field trips, and visits by research leaders and institutional partners.
Capacity Building
• Organize training on grant writing, budgeting, project management, monitoring, and evaluation.
• Develop tools, resources, and initiatives to strengthen institutional research management capacity.