Sale Admin

The Challenge of the Proposal Specialist in a few words
The Proposal Specialist is seen as the Project Manager of each proposal as it entails expertise in coordination, financial aspects and great organizational skills.
Your contribution in the role of Proposal Specialist:
• Manage multiple RFP/RFI/RFQ simultaneously. Establish priorities and monitor the progress of each proposal to make sure to respect timeline constraints.
• Works in collaboration with customers as well as various business units (Sales, Finance, Project Management, Engineering, Legal) to ensure Averna's business offer is well aligned with client's expectations and according to established standards.
• Prepares proposal documents and coordinates all of the efforts involved in obtaining effort and cost estimates.
• Reviews contract legal terms, in collaboration with the legal department.
• Works with procurement as needed to gather and verify material costs and lead times.
• Validates the accuracy of the information and builds the pricing strategy alongside the Sales Manager as well as the cost structure with Finance.
• Communicates with internal stakeholders (Sales Manager, Executives) in the event of a contractual deviation or discrepancy in meeting a customer requirement.
• Reviews and accepts purchase orders, including the validation of sales conditions (both commercial and a minimum of legal). Liaises with customers for revisions if need be.
• Schedules and leads all related meetings including commercial Business Reviews to discuss proposals for Executives' approval.
• Acts as the liaison with the project launching teams as well as billing.
• Using the CRM tool (Salesforce), meticulously records related activities and approvals.
• Verifies and approves proposals from other colleagues.
• Supports Sales Managers from an administrative standpoint with any logistics required in obtaining contracts (vendor forms, issuance of certificates, etc) for both the private and public sector.