The purpose of the position is to administratively assist the Australian Print team to focus their attention on
business development. This position is based in Vietnam.
You will be expected to efficiently manage and support sales and business development tasks,
including proposal preparation, order support, new item code generation, team meetings, travel
coordination, stakeholder collaboration, and peak load assistance.
Key Responsibilities
• Prepare proposals and other sales-related requests in collaboration with Business
Development Managers.
• Support orders on machinery spare parts.
• Lead new item code generation including invoicing setup charges.
• Maintain reference spreadsheets with pricing and other details.
• Organise sales team meetings; agenda setting; minute taking; and follow up agreed
outcomes.
• Coordinate travel bookings for the Division (flights, car rental and accommodation).
• Collaborate with internal stakeholders (finance, warehouse, customer service)
• Support the Executive Assistant with companywide projects and ad hoc administration.
• Provide assistance to the Customer Service, EA and Sales Support teams during busy
periods or staff absences.
• At least two year's sales support / administration experience.
• Strong written and verbal skills (including English) in order to write spare parts quotations and deliver
product presentations.
• Refined interpersonal skills to deal with a broad cross-section of customers and
Company staff.
• Confidence and assertiveness to professionally manage expectations and set boundaries
when necessary.
• Able to attend virtual meetings or calls with international business partners outside
standard Australian business hours.
• Tech savvy with well-developed skills in the Microsoft Office suite.
• Strong organisational skills to manage workload autonomously.
• Exposure to CRMs e.g. HubSpot highly regarded.