Secretary (Fresher, 8-month contract)

We are seeking a Secretary to provide administrative and operational support to the Legal Services team. The key responsibilities include:
1. Administrative & office support
• Managing emails and diaries, business contact list, organizing meetings (including meetings scheduling, meeting logistics, conference bookings)
• Arranging domestic and international travel
• Managing office supplies, working facilities and stationaries
• Assisting in general administrative processes necessary for the firm's operations
2. Document preparation & management
• Establishing, organizing hard files and digital files, and updating files following instruction of Partners and Directors
• Filing and managing both professional and administrative database of the law firm
• Printing, photocopying and scanning
3. Billing & reporting support
• Assisting the professional staff with time recording where appropriate
• Processing business expenses records and business expenses claims upon request
• Preparing first drafts of invoices, expense reports
• Maintaining records for internal reporting and compliance purposes (In/Out document record, Engagement books, training record)
4. Other support
• Generally providing support to the professional staff to allow them to concentrate on legal work