Secretary / Thư Ký (Working At HCM City Office)

Principle responsibilities: Document specific requirements for the position:
• Be responsible for keeping and managing the company's stamp;
• Receive, circulate documents/Authorization for payment and distribute them to the relevant people in the department before returning them to F&A Dept.;
• Be responsible for managers' office related communication, transfer external calls properly to persons in charge in the department;
• Coordinate with the leaders for updating the Bi-weekly reports, Monthly/Quarterly/Annual reports and maintain database of other related documents;
• Order and manage stationery & office supplies for the department;
• Manage the contract for provision of air tickets, book air tickets for the department when required and verify the monthly invoices for payment process;
• Manage/ monitor the timesheets, leave applications, and business travel requests
• Prepare light food/snack/fruits for the important meetings/workshops, arrange flowers for the receptions and also for the special events (for PR activities) when requested.
• Assist the organizing team in organizing the company's events (Family day, team building and etc...)
• Provide other secretarial supports to HR&ADM managers and the department.
• Undertake other assignments as requested by the Managers and the supervisor.