Senior Office Admin

The Senior Office Administrator is responsible for overseeing the daily operations of the office, providing administrative support to senior management, coordinating with various departments, and ensuring a productive and efficient work environment. This role plays a critical part in maintaining operational efficiency, assisting with resource management, and supporting the IT services team by ensuring that office operations align with the company's goals.
Office Management:
• Supervise and coordinate the day-to-day activities of the office
• Ensure that office facilities, equipment, and resources are well-maintained and functional.
• Manage office supplies inventory and place orders for necessary items.
• Oversee the cleanliness, organization, and general upkeep of the office environment.
Administrative Support:
• Provide high-level administrative support to BOD (Leadership team), Clients, departments.
• Organize company events, team meetings, training sessions, and other employee-related activities.
• Find and rent accomodation for expats when needed.
• Handle sensitive company information with discretion and confidentiality.
Communication & Coordination:
• Serve as a point of contact for internal teams and external vendors.
• Facilitate communication between departments to ensure smooth workflow.
• Respond to queries and requests from clients, employees, and vendors in a timely and professional manner.
• Manage communication channels, including emails, phone calls, and other correspondence.
Vendor and Facility Management:
• Liaise with external vendors (suppliers, contractors, service providers) to ensure timely deliveries and services.
• Manage relationships with service providers (cleaning, maintenance, office equipment, office service vendors).
• Ensure office infrastructure comply with company standards and security protocols.
• Closely working with Building Management to handle any office issues
Budget and Cost Management:
• Assist with managing office expenses and budgeting for office-related operations.
• Track and report on office spending to team lead, identifying cost-saving opportunities.
• Ensure compliance with the company's financial and operational policies.
Compliance and Documentation:
• Ensure the office complies with relevant safety, health, and environmental regulations.
• Maintain office files, records, and documentation in accordance with company policies and legal
requirements.
• Assist with audits and inspections as required.