Senior Office Operations

You want to be an important member of a strong team of other makers who take pride in their work and support each other. As a Senior Office Operations, you will the Team leader in supervising office operations which may include but are not limited to office facilities, hygiene, safety and security services, the visa application process, premium health insurance, reception, ensure communication channel from/to the building and to our office (paper and electronic) is performed properly and in a timely manner.
WHAT YOU'LL BE DOING
A Senior Office Operations is the main responsible person for providing services quality of the Office Operations section and is often required to manage more than one task at a time typical activities include:
1. Office Operation (90%)
Support, guide and final review daily tasks of members of the office operations team
Be the primary contact with the landlord and vendors to ensure requirements meet in service quality, security and safety
Monitor the building, work station condition, work environment status closely; execute maintenance, repair damaged equipment and machines for stable operation
Manage and guarantee the availability of stationery and office supplies at the pantry promptly
Actively monitor and recommend the purchase of office equipment (except IT equipment) to maintain the working environment is always clean and hygienic
Participate in searching, evaluating suppliers/vendors and proposing cooperation to superiors.
Ensure good operation of the service of receiving, checking and processing claim documents of premium health insurance for employees and relatives. Note problems in the process of insurance claims, propose solutions to Team Leader for approval and work with vendors to support employees solve problems. Save the issues to propose to include in the terms of the contract when re-signing the contract next year.
Participate in building codes of office standards, guidelines, policies, regulations, and procedures.
Support to monitor implementation and accomplishment in business visa applications for employees on business trips and guests from other branches to Vietnam
Participate in the projects as assigned by the direct supervisor and the Office Manager
2. Meeting, Researching, Training & Development (10%)