Talent Acquisition Assistant

Job Description
Position Purpose:
The Talent Acquisition Assistant provides comprehensive support for the recruitment and HR activities of 7-Eleven Vietnam's Store operations in the Northern region. This position is primarily responsible for coordinating and executing day-to-day Store Staff recruitment activities, including candidate sourcing, screening, interview scheduling, maintaining candidate relationships, and supporting recruitment communications.
As the recruitment focal point in the Hanoi area, this position ensures that recruitment activities are carried out accurately, on schedule, and in full compliance with the company's standard processes, under the direct guidance of the Direct Manager and in close coordination with the Talent Acquisition team at the Ho Chi Minh City head office.
Main Duties And Responsibilities
Store Staff Recruitment
Execute day-to-day recruitment activities based on approved staffing needs, including posting job vacancies, sourcing candidates, and conducting initial screening of applications.
Arrange and coordinate interview schedules, organize recruitment events (recruitment events, job fairs), and track candidate progress throughout the process.
Update and manage candidate data and recruitment status on internal recruitment systems/tools, ensuring accuracy and timeliness.
Coordinate with the Operations Department to confirm staffing needs and recruitment priorities by area.
Candidate Experience & Recruitment Administration
Proactively contact and maintain regular communication with candidates to ensure a professional and timely application experience.
Support onboarding coordination, guiding successful candidates to complete all required recruitment documents and procedures.
Store, review, and update recruitment records to ensure compliance with HR policies and applicable regulations.
Track and compile periodic (weekly/monthly) recruitment reports to support management and decision-making.
Employer Branding Support
Support the creation and posting of recruitment content across social media and internal/external communication channels.
Participate in developing recruitment communication materials: job posts, visual content, and employer branding campaign content.
Coordinate with relevant departments to promote 7-Eleven's "Always Open" employer brand image to potential candidates in the Northern region.
Operational Coordination & Reporting
Serve as the point of contact between the Talent Acquisition team in Hanoi and the TA team at the Ho Chi Minh City head office, ensuring consistency in recruitment processes and standards.
Support special recruitment projects/initiatives as required by the Direct Manager, in line with the store expansion plan in the Northern region.
Job Qualifications
College/University degree in Human Resources, Business Administration, Languages, or a related field.
Candidates with a minimum of 6 months to 1 year of internship experience in recruitment, HR administration, or customer service are preferred; fresh graduates with the right aptitude are also encouraged to apply.
Basic understanding of recruitment processes, resume screening, and common candidate sourcing channels.
Strong communication and relationship-building skills; proactive attitude and dedication in supporting candidates and stakeholders.
Organizational, time-management, and multi-tasking skills in a high-volume recruitment environment.
Proficient in office software (G-Suite/Google Workspace); able to use job-posting platforms and social media tools.
High sense of responsibility, attention to detail, and integrity in maintaining and safeguarding candidate information.
Able to work independently in the Hanoi area while effectively collaborating remotely with the team in Ho Chi Minh City.
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