Thư Ký Bộ Phận An Ninh

Mô tả Công việc
JOB SUMMARY
Responsible for managing administrative operations, including attendance tracking, security service documentation review, access control card issuance and management, and office supplies procurement.
You will work closely with internal departments and security service providers to ensure accurate records, efficient administrative processes, and compliance with company policies and procedures.
KEY RESPONSIBILITIES AND AUTHORITIES
1. Attendance and Administrative Management
Monitor and maintain attendance records for Security personnel, ensuring accurate and timely attendance reporting.
Consolidate attendance data, overtime records, and shift schedules for review and reporting.
Review, verify, and prepare supporting documents for security service payment, including attendance summaries, overtime records, service reports, and other contractual documentation.
Maintain attendance and payment records to support service performance monitoring, invoice verification, and internal audits.
Maintain and update Security Department administrative records, documents, and databases.
2. Security Service Documentation Management
Review and verify documentation submitted by security service providers, including attendance records, staffing documents, training records, and other contractual documents.
Monitor the completeness and validity of supporting documents to ensure compliance with contractual requirements and company procedures.
Coordinate with security service providers to resolve documentation discrepancies and follow up on corrective actions when necessary.
3. Access Control Card Management
Manage the issuance, collection, replacement, and deactivation of access control cards in accordance with established procedures.
Maintain accurate access card records and track card allocation, return, and status changes.
Coordinate with relevant departments to process access card requests and ensure timely updates when employees join, transfer, or leave the company.
4. Office Supplies and Procurement
Manage office supplies and stationery inventory for the Security Department.
Prepare and submit purchase requests in accordance with departmental needs, procurement procedures, and approved budgets.
5. Reporting and Cross-functional Coordination
Prepare periodic administrative reports and maintain organized records for internal review and audit purposes.
Coordinate with HR, Finance, Procurement, IT, and security service providers on relevant administrative matters.
Support the Security team in other administrative tasks and departmental activities as assigned by the line manager.