Trợ Lý Hành Chính Full-time 2024

COMPANY INTRODUCTION
About Ekino:
ekino is a French company specialised in Conception, Design, Development and Maintenance of digital solutions: Digital Platforms, Websites, Mobile Applications.
We build innovative solutions from the ground up with open technologies. Our solutions are integrated with legacy systems (e-commerce, billing, provisioning, leads, CRM,...) and help business and digital managers to meet their objectives.
Our team of 500 consultants and technical experts is located in France (Paris & Bordeaux), Vietnam (Ho-Chi-Minh City), United Kingdom (London), Singapore and USA (New York).
We are specialised in Digital Architecture, eCommerce, Web Platforms, HTML5, CSS, Javascript (ReactJS, AngularJS, NodeJS, Mobile and Responsive Apps, Agile Development, Java (AEM, MagnoliaCMS, Spring/Hibernate), PHP (Symfony2, Drupal, Magento 2), .Net (Sitefinity), User Experience, User Interface, Service Design, Cloud Services, DevOps.
Ekino Vietnam has been operating in Ho-Chi-Minh City since 2013. With more than 150 employees, ekino Vietnam is one of the fastest growing agencies of the Group.
Trợ Lý Hành Chính (Office Admin Assistant) Full-time
Kinh nghiệm: Yêu cầu ứng viên có kinh nghiệm; Không cần kinh nghiệm - Đừng lo! Chúng tôi sẽ đào tạo bạn từ đầu. Có kinh nghiệm là điểm cộng! - Địa điểm: Hồ Chí Minh - Mức lương: Thỏa thuận - Chuyên môn: Hành chính, Nhân sự - Tính chất công việc: Toàn thời gian
JOB DESCRIPTION
Reporting to
the HR Director and Chief Accountant, the position will play a key role in
managing office operations, providing all administrative services, and engaging
the team activities.
1. Office administration services:
Purchase office
supplies and stationery not limited to preparing payment request, advance
request and clear advance request
Welcome visitors, receive
incoming mails/calls and direct to the relevant department
Provide
facilitation for new-hires entrance: working facilities, stationery,
accounts, etc.
Coordinate the termination
process of the employees
Leave management:
check and record staff attendance in daily basis
Coordinate travel and lodging
accommodation for staff and visitors
Coordinate the services of work permit, visa and resident
cards for expatriates and foreign visitors.
2. Office management:
Manage and follow up office administration contracts
Handle petty cash and control
office expenses
Supervise tea and cleaning
ladies
Manage all keys of office and
cabinets
Monitor, coordinate the repair and maintenance of
office equipment & assets;
Liaise with the building
management to maintain good office services: air conditioning, power,
hygiene, safety, etc
Coordinate the
issuance and removal of access cards/ fingerprint registration to staff
and visitors
Administer
the door access database
Coordinate
and monitor the catering service for lunch
Ensure
good condition of medicine chests in the office
3. Purchasing:
Conduct all purchasing duties according to approved
purchase requests
Coordinate the whole process of purchase orders and documents
in accordance with company policy and procedures
Find the most competitive suppliers for the best
purchasing package in terms of quality, price, term, delivery, and services
Manage the purchasing records
4. Great-Place-To-Work activities:
Partner with Trade Union to organize
Company's events, employee activities, team-building, and Great-Place-To-Work
activities.
Actively propose the management on changes/ solutions to
improve the employee engagement and enhance the inspiring working environment.
Perform other ad-hoc tasks as assigned by the board of
directors.
REQUIREMENTS
Desired Skills and Experience
·
Confidentiality commitment
·
Honest, with high transparency and
integrity
·
High level of verbal and written English
skills
·
Proficient computer skills (Word,
Spreadsheet, and Presentation software)
·
Proactive, positive working attitude,
good teamwork
·
Good organizational, prioritized and
multi-tasking skills
·
Good communication and negotiation skills
·
Resourceful, careful, detail-oriented
·
Good sense of responsibility and
customer-orientation mindset
BENEFITS
Why ekino?
·
High-ownership working environment: You
will take full responsibility and control of your missions contributing to the
team's success
·
Continuous skill improvement with new
technologies, challenging projects, on-the-job coaching, and training programs
·
Annual performance review & bonus:
recognize your efforts and identify development/ improvement needs
·
Clear career path: define your career
development with long-term vision
·
Be secure in your mind with employee's
care: private healthcare insurance package, medical check-up, support
allowance...
·
Great-place-to-work activities (company
trip, sport clubs...): enhance teamwork spirit and facilitate your work-life
harmony
Websites: [protected info];
[protected info]
To apply for this position, please
send your English resume (with a professional photo) and a cover letter to: [protected info]
-
Thank you for your time and enthusiasm in our career opportunities.
Please kindly note that shortlisted candidates will be contacted within 3 weeks of application. Alternatively, we will reach out to you when another suitable chance arises in the future.
HOW TO APPLY
Submit your application via the APPLY NOW button below.
Deadline: 23:59 30/4/2024
Note: Only selected candidates will be contacted (via email). Make sure that your email and Spam/ Promotions box are checked regularly so that you will not miss any notifications from us.
APPLY NOW