Tuyển dụng Administrative Assistant tại Yên Bái - Tổ chức Tầm nhìn thế giới tại Việt Nam

Programs Operations
• Procure and pay office equipment and utilities.
• Arrange logistics (transportation, accommodation, venue, stationaries, printing, etc.) for AP activities, events and visits under the supervision and support of AP Coordinator.
• File necessary procurement and payment documents in order
• Enter the lists of MVC who are beneficiaries of program activities in the MVC support monitoring file/system.
• Support DFs/SFs/Coordinators to aggregate information and fulfil orders (creation PO/registration and payment process) for centralized procurement on a quarterly.
• Support DFs to complete required documents for procurements when needed.
• Prepare and track logistic purchase requests on Provision and get support from the Zonal procurement officer to complete the procurement process in alignment with WV's procedures and policies.
• Scan the required documents for payment requests to be uploaded on the system and storage purpose.
Sponsorship service operations
• Arrange logistics (transportation, accommodation, venue, stationaries, printing, etc.) for sponsorship events and visits under the supervision and support of Sponsorship Facilitator (SF).
• Assist SF to track RC and their parents' participation in programming.
• Support SF to track the progress and check the quality of pictures and videos of RC.
• Support local partners to buy Gifts (belonged to GN) for RC based on approved TOR, follow up and collect photos as well as relevant documents as required.
• Contact local partners to follow up progress of correspondences, Child Expression Worksheet to ensure they are in alignment with sponsorship standards.
Other
• Take responsibility for personal security, accurately identify and assess the dangers and respond in the most appropriate way; take all good faith efforts to keep other WVV staff and property secure with guidance and instruction as being trained by WVV.
• Other tasks assigned by the manager to the team performance.