WVV People & Culture Officer (Total Rewards)

Key Responsibilities
1. Total Rewards Policies, Budgeting, Reporting and Salary review (20%)
- Coordinate the process of annual Salary & Benefit (S&B) budgeting for all APs/Projects and Departments in working with P&C Business partners and Finance.
- Consolidate explanation for S&B budget variances quarterly and follow up accordingly in working with P&C team.
- Conduct cost & benefits analysis of S&B policy proposals.
- Evaluate the effectiveness of S&B policy implementation and advise P&C Director and Senior Leadership Team on policy adjustments in a regular basic and the way to improve policy effective implementation.
- Conduct annual salary surveys in working with service providers
- Review and adjust salary scale based-on salary surveys and other analyses to ensure WVV competitiveness in the labor market, particularly in non-profit sector.
- Support P&C Director in the process of annual salary review taking consideration performance ratings, GC/Regional's merit increase guidelines and S&B budget availability.
2. SALARY AND BENEFITS PAYMENT (50%)
Payroll
- Consolidate updates to payroll from P&C business partners
- Conduct salary and benefits calculation based-on updates from P&C staff and other supporting documents
- Conduct salary and benefits cost allocation based-on time tracking and other supporting documents to ensure VI balance in working with Finance.
- Liaison with Finance for timely salary payment and send pay slip to all employees after works.
- Work with Workday superuser to reconcile S&B data on Workday and Payroll to ensure consistency and accuracy.
- Keep updated on changes in government's laws and regulations related to Social, Health & Unemployment Insurance (SHUI), Personal Imcome Tax (PIT) and other benefits; and apply accordingly for WVV
- Support P&C Business partners to respond to the employees' queries on S&B and PIT.
SHUI
- Consolidate and information related to SHUI on the system (EFY) for all employees
- Notify the Insurance Claim Amount approved by Social Insurance and work with P&C Business partners and Finance to make payment for employees.
Personal Insurance Package
- Coordinate the process of bidding and contract renewal for Personal Insurance Package including health, accident and short-term life insurance to ensure the best value for money.
- Cooperate with P&C Business Partners to allocate insurance cost for staff and their dependants based-on approval registration list and monthly time tracking
Review quarterly payment notification from insurers to ensure completion and accuracy.
Trade (TU) Benefit
- Work with Finance to make quarterly Trade fee payment to District Trade Union.
- Review and Consolidate TU Benefit Claims with the support from P&C Assistant.
- Notify Finance on the approved TU benefits and request Finance to pay TU benefits to employees.
Others:
- Calculate final settlement based-on the information provided by P&C business partners and other records.
- Pay other benefits and allowances for employees as per the policies in working closely with P&C business partners, including Additional/Acting Role allowance, Hardship Allowance, Transportation & Housing benefits, Child Care Benefit, Relief Hardship Allowance...
3. Personal Income Tax (PIT) (25%)
- Calculate PIT for International Assignees (IAs) based-on information from GC's payrolls.
- Support to calculate PIT of consultant and others per request from other departments
- Consolidate PIT for consultants, local employees, IAs
- Collect and consolidate dependants' registration for employees and register on the PIT system (HTKK)
- Follow up the results of dependants' registration and payroll calculation accordingly.
- Report PIT for consultants, local employees, IAs on the PIT system (HTKK)
- Work with Finance to make PIT Payment in a timely manner.
- Conduct annual PIT finalization for all employees to reconcile PIT contributions in a timely manner as per the government timelines (by end of March); and settle the under/over payment amount accordingly with the tax department.
- Provide tax invoice for consultants and employees who conduct the PIT by themselves.
4. Others (5%)
- Take responsibility for personal security, accurately identify and assess the dangers and respond in the most appropriate way; take all good faith efforts to keep other WVV staff and property secure with guidance and instruction as being trained by WVV
- Perform other duties as assigned by the manager to contribute to the team performance