Academic Executive

• Handle day-to-day operations of the Academic office; ensure all academic administration and compliance requirements are completed accurately and in accordance with institutional and regulatory standards.
• Oversee timetabling, training schedules, class allocation, and training room/resource readiness. Prepare inventory/stock reports when required. Administer the Learning Management System (LMS);
• Coordinate with full-time and part-time trainers; assist in translating, preparing, and distributing teaching materials. Monitor and track student attendance, issue warnings, and maintain accurate learner profiles, transcripts, and certificates.
• Coordinate major institutional events, including Induction, Orientation, Commencement, Graduation, and academic workshops.
• Schedule, prepare, and invigilate assessments and practical evaluations in alignment with competency-based VET/TVET requirements. Collaborate with trainers to align assessment plans, marking sheets, and moderation support with competency standards.
• Ensure secure handling, storage, and confidentiality of all examination papers and results.
• Act as the primary contact for students regarding academic matters, enrolment/re-enrolment, progression, and learning inquiries. Take on the role of an Academic Advisor/Form Lecturer when assigned.
• Support Student Services executive or relevant departments on coordination of field trips, industry-engaged learning opportunities, industry placements, workplace training and student participation in college activities.
• Support evaluations, student feedback collection, review meetings, and the resolution of academic-related complaints. Attend Teaching and Learning Committee (TLC) meetings.
• Work with Finance, Operations, Procurement, and Marketing on budget requests, resource allocation, campus tours, and recruitment events.
• Prepare and submit accurate academic and compliance reports for Senior Management and external authorities when required. Serve as Meeting Secretary to take minutes and manage document distribution when assigned.