A, Invoice issuance:
- Issue the invoice when notified by site managers and
project managers
- Input invoice details to the ERP accounting software (designed by Oracle firm)
- Advise site team, other dept about legal compliance related to invoice issuance regulation and relevant issues, secure that all invoices are issued with sufficient documents.
B, Account Receivable:
- Calculate provision for bad debts (including retention), classify aging of debts, provision for warranty.
- Prepare estimated provision for CFO for quarterly reforecast reports.
- Support/follow up the contract department about the litigious cases.
- Contact with commercial team/ site team/client about payment schedules and inform BOD- manager the payment status and weekly cash-in plan.
- Make meetings and prepare receivable plan reports accordingly.
- Send confirmation letter to customers at the end of financial year.
- Update file "Open close job list updated"
- Update DSO (Days Sale Outstanding report), master AR file, Inventory Break Down (relevant to AR part)
- Prepare report relating to Advance Payment from Customers
- Inform/warning the manager when there are some issues related to invoices/payment or cash-in forecast.
C, Bank guarantees:
- Preparing all the required documents for issuing bank guarantee (bidding guarantee, advance payment guarantee, performance guarantee, and warranty guarantee). Supporting other team to issue payment guarantee in special cases.
- Fill in applications, wordings base on existing templates,
- Contact and negotiate client/ CFO/bank to get final approval for the wordings.
- Updated all issued and received warranties on ERP system and send reports related to bank guarantees as required,
- Following deadline of guaranties and inform others for renew processing,
- Update off-balance sheet information quarterly,
- Filling and arrange bank guarantees (soft and hard versions).
D, Others:
- Prepare and issue AR manual or relevant processes.
- Review claim summary, finalization and contract liquidation of site mangers and commercial team.
- Request for original copy of supporting documents
- Support accounting team for other works such as: Filling and arrangement of accounting vouchers, submit IPC/letters to BOD for getting signature, back up others when the manager need.
- Other works upon requested.
- University graduated, major in Accounting.
- From 3 years of relevant experience. Have experience on foreign companies or/and bank guarantees is an advantage.
- Good writing skills and conversational ability in English.
- Personal competency: Hard working; Honest and respect people; Good organizational and coordination skills; Problem solver with a realistic can do attitude; Ability to work independently and under pressure.
* Benefit
- Professional, young, dynamic and friendly working environment;
- Attractive salary and bonus;
- Health, Social and Unemployment insurance regulated by Vietnam Labor Law;
- Annual leave (12days);
- Additional accident and health insurance;
- Training opportunities (local and abroad);
- Team building activities: Summer holiday, Year-end party, Sport...
- Other benefits from trade union...
