OVERVIEW OF POSITION
The accountant executive is responsible for upholding an area of complete confidentiality and professionalism. This position is responsible for all the Expenses- payable and bank accounting.
KEY FUNCTIONS:
1. Expenses & Payable accounting:
- Daily check details data Cost of goods and services for all purchased in details (F&B, guest accommodation, expenses Sheraton providing; all other expenses of Palazzo).
- Checking PO, invoices and payment requests for accuracy, completeness, and compliance with company policies and procedures
- Monitor and reconcile accounts payable transactions and balances, and prepare monthly reports and analysis
- Ensure timely and accurate processing of vendor payments, employee reimbursements, and petty cash transactions
- Manage vendor relationships and resolve any issues discrepancies regarding payments.
- Entry daily record Invoices into Accounting system.
- Reconcile and feedback discrepancies to vendors.
- Check Invoices & supporting documents to ensure that payments are complied with Company policies and Accounting regulations.
- Explaining, clarifying expenses to investors Sheraton and KL. providing data to KL. Filing contracts/Invoices & documents.
- Preparing payments to vendor based on agreed terms;
- Coordinate with GA to check and provide the Purchase Invoice data for VAT tax report.
- Review and maintenance of Provisions and accruals.
- Engage in cost control
- Expenses analysis report
- Payable account report
2. Bank accounting:
- Making daily bank entries record of all bank in-out transactions, balance reports.
- Preparing in time of monthly end closing and report.
- Prepare registration document and contact bank to open, renew credit card, submit to bank
- Reconcile bank transaction accounting book with bank statement received and clarify discrepancies
- Coordinate with
general accountant to check and adjust receivable transactions if necessary.
- Prepare and contact bank to open, renew credit card, registration document.
- Prepare Bank statement report.
3. Inventory accounting:
- Maintain accurate records of inventory transactions. Reconcile Stock in-out-balance.
- Develop and maintain inventory control systems
- Perform periodic physical inventories and cycle counts
- Analyse inventory data and recommend solutions for inventory optimization
- Create and maintain financial records and reports related to inventory
- Checking and adjust inventory figures.
4. Administrative work:
- Scan payment voucher for filing for sending to head office in KL
- Filing contracts/Invoices & documents.
- Filing Invoices, bank statement, and all data of Finance and accounting.
- Other admin task for Finance team
5. Other tasks:
- Coordinate with other colleagues to control all Company assets, inventory properly.
- Ensure bank transactions and Cash float balance is correct.
- Engage in cost control, and fixed asset reporting as per requirements and regulations;
' - Coordinate and assist in the auditing process;
- Provide timely information and reports as required;
- Support with new projects; set up software, new system. Discuss with software vendor to develop and upgrade Accounting relating to Payable procedures system
- Provide feedback and participate in improving asset management and stock inventory.
- Work with IT department to set up system/ or report regarding Stock and assets management.
- Other tasks assigned by line manager.
- Provide feedback and participate in improving processes of Finance and accounting.
