Accounting & Administration Staff

Daily Tasks
• Receive invoices from vendors, verify their accuracy, and input data into the accounting system.
• Prepare debit notes and draft invoices (if required) for each shipment, file them appropriately, or send them to customers. Issue official invoices after customer confirmation.
• Monitor daily bank transactions. When local charge payments are received from consignees, verify amounts against the Arrival Notice in the Achilles system, coordinate with the operations team to release the D/O, and issue official invoices to consignees.
• Process bank payments based on payment requests from internal staff. Ensure all payment details, amounts, and supporting documents (debit notes, arrival notices, invoices, etc.) are carefully checked before payment execution.
Monthly Tasks
• Review all shipments for the month and issue invoices for all completed shipments.
• Prepare Statements of Account (SOA) for customers in accordance with agreed payment terms.
• Prepare Statements of Account (SOA) for agents in accordance with agreed payment terms.
• Review SOAs, invoices, and payments made on behalf of vendors, and arrange payments according to each vendor's payment terms.
• Review SOAs and debit notes from agents and arrange payments according to each agent's payment terms.
• Prepare internal monthly reports using the Achilles system.
• Prepare payroll calculation tables and process salary payments.
• Review social insurance contributions and arrange payments.
• Record all bank payments and receipts into the accounting system.
Quarterly & Annual Tasks
• Prepare and submit quarterly tax reports to the government, including Personal Income Tax (PIT) and Value Added Tax (VAT) declarations.
• Process payment of Personal Income Tax (PIT).
• Prepare annual reports for submission to government authorities.
• Arrange tax payments when applicable.
• Coordinate with external auditors and support the preparation of audit reports.
Other Duties
Manage office supplies such as stationery and drinking water.
Handle general administrative duties on an occasional basis.