1. Team Leadership
• Motivate and inspire team to find efficient and effective ways in posting
AP invoices timely and accurately.
• Help to put in place and maintain controls to avoid or timely identify and
correct any mistakes on the accounting book to ensure all costs are
recorded accurately, properly and on time.
• In charge of preparing accounting posting template and posting costing
journal monthly.
• Collaborate with other departments such as Finance,
Purchasing,
Warehousing, Imex and other departments to establish clear, effective
and efficient processes.
2. Invoice Posting & Clearing
• Ensure all AP invoices posted within 7 days - in align with tax and
company requirements.
• Ensure no unreconciled ageing items in balance sheet over 30 days.
Ensure action plan and proper solution for ageing items to ensure they
are timely resolve.
• GRN clearing with no items > 30 days.
• Ensure Advance Invoices are properly posted and have sufficient
documents/approvals before payment is requested.
3. Process Oversight & Improvement
• Follow, check and report non-deductible expenses.
• Identify risks and propose mitigation.
• AP outstanding report to be updated and reviewed weekly.
• Assist in reviewing Cashflow forecast with treasurer.
• Other duties as and when required by AM or CFO.
4. Audit Support
• Follow up, cross-check all data/reports from single accountant, centralize
at 01 folder where AM will go through to review before submitting to
auditors, tax authority...
• In charge of preparing annual default reporting formats for new fiscal
year.
• Control the filing of full sets of documents (e.g., contracts, POs, invoices,
DNs, payment documents, etc.) and set up proper archiving methods for
easy retrieval.
• In charge of checking articles on contracts, contract duration, invoicing,
deposit refund... of monthly expenses.
• In charge of fixed asset registration, capitalization and depreciation
monthly.
• In charge of fixed asset internal transfer, disposal, physical count.
• In charge of reconciling all transactions and reports relating to fixed
asset, CIP, CAPEX.
• In charge of checking asset disposal request and prepare disposal fixed
asset/tools/equipment documents.
• Working with verification of assets Company to prepare report and follow
up inspection process for mortgage of loan at VCB and leasing asset.
• In charge of making fixed asset note report monthly.
5. Oversee Bank Payment process
• Control payment process by implementing and executing an efficient
process:
• Documents to be submitted to the bank.
• Ensuring no duplicate payment, and payments are properly matching with GRN/PO and other necessary approvals.
