Admin (1-year contract)

Job Purpose
This role performs the comprehensive administrative and operational support to the Marketing Strategy team, ensuring smooth day-to-day operations, effective coordination, and timely execution of team activities and business priorities.
Key Responsibilities
Agency - leading all the payment process
To handle, upload & follow up approval route of the payment and contract process on the system
Quotation/ contract/ PO on the system
To handle & upload hardcopy of quotation to system
To follow & remind respected parties reviewing & approving quotation on system
Prepare status update report & send to team.
Contract
To request & follow up softcopy & hardcopy of Contract with respected parties
Review contract, submit to system & follow up with relevant stakeholders
Create shopping cart and Purchase Order
Technical Acceptance (TA)
To request, follow up and review softcopy & hardcopy of Liquidation with respected parties.
Payment
To proceed document internally & externally for payment. Involve MKT Strategy team in the conversation.
Prepare status update report & send to brand team (on each Monday & Thursday)
Follow up on payment
Samples send/ receive
Coordinate internally (internal stakeholders) and externally (DHL/Import - Export agencies) to receive or send samples when required.
Manage issue document and procedure
Data extraction and visualization (fluency in Excel/Words/PPT)
Run/ download data, build up chart for project required.
Team Logistics
Raising Business Travel Booking and proceed hotel & transportation for team.
Consolidate and submit Market visit claims, Business travel claims from team.
Workshop preparation, business lunch/dinner, market visit arrangement
Logistic arrangement, ie. document for agencies/ other parties to access to Vietcombank building.
Job Requirements
University/ College graduate in Business Administration/ Accounting...
At least 2-year experience in Admin role.
Good communication, planning and organizing, interpersonal skills
Reliable, accurate, impartiality
Conversant with spoken and written English
Good office skills (MS office, filing...).
Willing to work under pressure