Admin Assistant

The Office Manager/Executive Assistant is responsible for the smooth operation of the office and for supporting staff in an agile organization. The position provides high-level executive support as well as administrative support to the MD and day-to-day office management and reception. Reporting directly to the MD, the role involves confidential, high-level information as well as hand on engagement with government, university and community service stakeholders. This is a diverse, hands-on role which requires professionalism, interpersonal skills, energy and attention to detail.
Job Responsibilities:
● Collect and distribute all incoming mail and courier items;
● Prepare, record and store project Admin documents as prescribed;
● Prepare monthly Admin reports (i.e., office supply ordering, form and documents inventory, filing, etc.) and Manage the inventory of office supplies;
● Process timekeeping system set up, finger print report;
● Manage and process client and vendor invoices;
● Collect and submit monthly expense reports for management team;
● Assist in any ad-hoc duties, projects and activities as and when required.
Location: Ho Chi Minh City, District 7
Reports to: HR Manager (In Vietnam); Director (Thailand); Executive Assistant (Vietnam)
Conditions of Service: Full-time