The purpose of this position is to provide business operations administrative support to a department and/or manager.
• Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports.
• Establishes and maintains record keeping and filing systems.
• Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements and may arrange meetings and conferences for an assigned work group.
• May perform administrative duties specific to department such as, conducting research, updating databases, and preparing collateral materials for mass mailings.
• Completes expense reports and handles reconciliation of receipts for a designated work group.
• Responsible for opening, sorting, prioritizing, and distributing inbound mail. Coordinates services for outbound mail.
• Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures.
• Hospitality task: welcome visitor, first guiding, prepare PPEs (if any).
• Conference room management, event and meeting preparation.
• Business travel processing: hotel booking, flight ticket processing, [protected info]
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Purchasing, distribution, inventory general supplies, such as stationery.
• Other duties may be assigned. Other tasks as assigned by Site Manager.
