Admin cum General Affairs

About giftee Tech Vietnam
We are giftee Tech Vietnam, part of the giftee Group from Japan - a leader in e-voucher and digital gifting solutions. Our technology powers gift-giving experiences for businesses and consumers, helping brands connect with customers in a simple, modern, and meaningful way.
At giftee Tech, we're not just about tech - we're about people, growth, and creating impact. We offer an open, collaborative environment where your ideas matter and your contributions are value
Position: General Affairs cum Admin
What you'll do:
Labor & HR Operations
C&B (Compensation & Benefits) operations
Coordinating payroll calculations, handling PIT/social insurance (SHUI) and related procedures
Attendance management
Day-to-day operation of the attendance system, data verification, monthly closing, and rollout of new features
Management of internal regulations and contract templates
Version control, organizing update history, internal communication
Drafting new regulations
Reviewing and handling labor-related and FDI-related reports
Managing the cash ledger, checking income/expenses, and preparing cash reports
Processing internal expense reimbursements
Labor-related and FDI-related matters
Supporting tax closing and audit work
General Affairs
Handling equipment/supply orders
Researching necessary items as instructed, placing orders, and setting them up
Proactively proposing things the company is missing or that would be beneficial to have
First-pass review of contracts with business partners
General support for Japanese staff
Insurance, visas, business trip payments/reimbursements, etc.
Accounting
Managing credit card and other payments
Expense reimbursement processing
Legal
Drafting and reviewing contracts
Other
Supporting non-routine tasks under the direction of Japanese staff and (Vietnamese) department leaders
General affairs tasks
Reviewing contracts
Checking payslips
Preparing and organizing related documents
Liaising and coordinating with the accounting firm