Admin Executive (6 - Month Contract)

Job Overview:
- We are looking for a proactive and detail-oriented Admin Executive to join our team on a 6-month contract to cover maternity leave.
- This role plays a key part in ensuring smooth day-to-day administrative operations, supporting internal teams, and coordinating with external vendors. The ideal candidate is highly organized, able to multitask, and comfortable working in a structured and professional environment.
Key Responsibilities:
Office Administration
- Manage daily office operations, including meeting room and office car arrangements.
- Handle incoming calls, visitors, and general reception duties.
- Maintain office supplies and coordinate with vendors for stationery and pantry items.
- Support general office maintenance and liaise with building management.
Vendor & Payment Coordination
- Handle monthly administrative payments (e.g., office rent, utilities, taxi, courier, printing services, etc.)
- Prepare Payment Request Forms (PRFs) and coordinate with the Accounting team.
- Verify invoices and supporting documents for accuracy.
- Maintain proper filing of documents (both hard copies and soft copies).
Travel & Logistics Support
- Arrange business trips, including flight bookings, hotel reservations, visa applications, and travel insurance.
- Coordinate with travel agencies and external service providers.
- Support logistics arrangements for expatriates, visitors, and business partners.
Administrative & Executive Support
- Provide administrative and secretarial support to management when required.
- Support the organization of company events (e.g., Year-End Party, International Women's Day, Tet gifts, etc.)
- Handle ad-hoc tasks and operational support as assigned by Operations Manager.