Administrative Assistant (Night Time - Full Time)

Paybotic is a payment solutions company specializing in tailoring our solutions to the cannabis industry. We facilitate businesses big or small with the ability to accept all major credit and debit card brands. In addition to offering the ability to accept major credit cards as payment we also offer loyalty and gift, and check processing programs utilizing various processing solutions to meet market demands. Our mission is to help cannabis businesses fortify, comply, and thrive in evolving regulatory environments, with a solid foundation in payment processing. Paybotic services several leading brands in the cannabis, CBD/hemp, and other high-risk verticals.



Paybotic is headquartered in West Palm Beach, Florida, with a team of international staff working remotely in different countries such as Vietnam and India. We are looking for an Administrative Assistant working US hours (Eastern Standard Time) in our Vietnam office. As our Administrative Assistant, you will gain exposure to and participate in tactical planning and execution of the company's operational activities, including marketing, communications, customer support and sales support. This is a well-rounded position that will provide you with experiences in all elements of a corporate strategy for growth and its work efforts. More than that, you will get to work and connect with several established business ventures located in the US, essentially diversifying your resume and expand your professional networks.



Again, the Administrative Assistant will support the multi-functional needs of various departments and business efforts while coordinating the efforts of the sales office. The person filling this position must be able to work in a fast-paced environment while valuing the benefits of predictable repeatable procedures, be self-motivated, problem solver and an independent thinker.



RESPONSIBILITIES

This position reports to Operation Manager. Primary responsibilities are listed below, including but not limited to:

• Direct all incoming email traffic and support requests to appropriate departments.

• Manage CRM and other reporting platforms, primarily lead reporting, data entry, emails, etc.

• Manage equipment inventory and invoice tracking.

• Compile weekly/monthly reports as specified.

• Assist the Sales and Operations Managers with daily operations (sourcing leads, monitoring active customer accounts, etc.)

• Update and maintain daily logs of operations

• Assist Account Executives with deal paperwork and training; organize and check paperwork for accuracy.

• Order purchases, office supply inventory and management

• All other duties as assigned