ADMINISTRATIVE OFFICER

As a member of the Administrative team of HLG Vietnam, you will report to the Administrative Manager and work with Vietnamese and international colleagues from all departments in HCMC as well as other cities in Vietnam and in the world. Your main duties will be:
Welcome guests with smiles and hospitality; inform the due colleague accordingly;
Receive and transfer phone calls to the right persons; support colleagues in making phone calls when necessary;
Send, receive and distribute emails, mails, documents, packages;
Update Company's working schedule and contact lists;
Follow up weekly timesheets of HCMC team members;
Manage meeting rooms and common areas; make sure they are always clean and tidy;
Manage all office equipment and stationery and ensure they are always in good condition and ready for use; make sure plants are fresh and green;
Supervise staff from service providers coming for temporary tasks (cleaner, technicians, delivery men, etc.);
Coordinate with the office building for relevant matters (delivery, pest control, maintenance, repair, etc.);
Make travel arrangements (visas, flight tickets, hotel rooms, cars, etc.);
Translate documents into Vietnamese/English when required;
Support colleagues in administrative and customer service tasks;
Participate in Company's general activities such as seminars, events, etc.;
Perform other tasks as assigned.