Administrative Officer

The Administrative Officer supports the day-to-day administrative operations of ENV, including front office coordination, HR support, mail handling, resources/store organization, and office/equipment maintenance. The role reports to the Office Manager and ENV Management Board.
Main Responsibilities
• Telephone & Reception Support: Answer incoming calls professionally and direct them to the appropriate staff/department
• Front Office & Office Readiness: Maintain cleanliness, organization, and general readiness of the reception and office areas.
• HR & Admin Support: Support to maintain accurate, up-to-date personnel files for all ENV staff; Track staff birthdays and send e-cards; Coordinate recurring staff recognition and social activities (e.g., monthly birthday, Employee of the Month, staff parties); Ensure accurate employee sign-in/sign-out logs and follow up on any discrepancies.
• Office and equipment maintenance: Ensure daily office operations run smoothly by managing equipment upkeep, coordinating repairs, and executing scheduled preventative maintenance.
• Resources & Store Management: Monitor and manage ENV resources and store supplies, including basic tracking and replenishment support.
• Post Office: Collect, sort, and send mail/parcels; manage monthly postage invoices through reconciliation and record-keeping.
• Other tasks assigned by Management Board