AP - Accounting Executive

Department: Accounting department
Position Title: AP - Accounting executive
Reports To: Accounting Manager
Objective of role:
This position is responsible for managing and overseeing all accounts payable activities, ensuring that monthly transactions are accurately recorded in a timely manner. The role requires a high level of attention to detail to verify the validity and legal compliance of original supporting documents. Furthermore, this position requires strong analytical skills, effective communication abilities, good time management, and the capacity to work both independently and collaboratively under pressure.
The ideal candidate demonstrates strong integrity, a proactive mindset, and a commitment to continuous learning, contributing effectively as a key member of the accounting team.
Detailed responsibilities/accountabilities
Job description:
Prepare payment list based on supporting documents provided by end-users and timeline of payment schedule. Ensure validity, completeness, and compliance of all supporting documents.
Liaise with the bank for any issues and support AR team in reconciliation bank statements.
Ensure accurate and timely recording of all monthly payment transactions in the accounting system.
Perform periodic reconciliations of accounts payable and bank statements to ensure accuracy and completeness.
Prepare the purchase invoices list, statistics and other internal reports for tax and reporting purposes.
Coordinate with other departments to ensure accounting matters are handled efficiently and in comply with the internal controls and Tax regulations.
Maintain proper filing and documentation of accounting records in a standardized, organized, and easily retrievable manner.
Support the preparation of schedules and documentation for annual audits to ensure smooth and timely audit completion.
Stay updated on relevant accounting standards, laws, and tax regulations, ensuring proper implementation in the company's financial records.
Perform other ad hoc duties assigned by the Accounting Manager.
Job requirements:
Bachelor's degree in accounting or auditing
1-2 years of relevant experience in accounting, preferably within the retail industry.
Good command of English, particularly strong communication skills.
Solid understanding of accounting principles and tax regulations, especially those applicable to the retail sector.
High attention to detail with the ability to work independently; strong time management skills and a proactive approach to identifying and advising supervisors on accounting risks.
Good Microsoft Excel and experience working with ERP systems is an advantage.