AP AR Accountant

Job Purpose
As a Senior Associate in the Accounts Payable (AP) team, this position will be responsible for managing and overseeing the AP processes within the company. This includes verifying, processing, and reconciling invoices, ensuring timely payments to vendors, and maintaining accurate financial records. This position will also play a key role in improving operational efficiency and ensuring compliance with financial policies and regulations.
Key Responsibilities
1. Invoice Processing:
• Accurately review, verify, and process invoices in accordance with company policies.
• Ensure invoices are properly coded, approved, and matched to purchase orders or contracts.
• Address discrepancies by liaising with vendors, procurement teams, and internal departments.
2. Payment Processing:
• Prepare and execute payments to vendors, ensuring they are timely and within agreed terms.
• Manage payment runs, including checks, electronic transfers (ACH, EFT), and wire transfers.
• Reconcile payment batches and resolve issues related to rejected payments or discrepancies.
3. Vendor Management:
• Maintain updated and accurate vendor data, including tax documentation and contact details.
• Manage relationships with key vendors to resolve payment or account-related inquiries.
• Respond promptly to vendor inquiries regarding invoice status and payment schedules.
4. Reconciliations:
• Reconcile AP subledger to the general ledger to ensure accurate financial reporting.
• Conduct regular reviews of aged payable reports and assist in month-end and year-end closings.
• Handle complex vendor reconciliations, resolving outstanding balances, and disputes.
5. Audit and Compliance:
• Support internal and external audits by providing necessary documentation and reports.
• Ensure compliance with internal control processes, tax regulations, and company policies.
• Stay updated with regulatory changes, such as VAT, and apply them in AP processes.
6. Process Improvement:
• Identify and implement improvements to streamline AP processes and increase efficiency.
• Assist in automating invoice workflows, reducing manual intervention, and minimizing errors.
• Provide insights and suggestions for improving cash flow management related to vendor payments.
7. Teamwork
• Assist the AP Manager with training programs, onboarding new staff, and delegating tasks.
• Support cross-departmental collaboration to improve overall financial processes.
8. Reporting
• Generate periodic reports on AP metrics, such as aging reports, vendor spending, and payment performance.
• Analyze trends in AP data, providing insights into company cash flow and areas for cost optimization.