ar cum AP Accountant

Department: Accounting
Reports to (role): Finance manager/ Manager, Credit Control
Location: Ho Chi Minh City, Vietnam
The main purpose of this role is to provide financial, clerical and administrative services to ensure efficient, timely and accurate payment of Agency's clients; providing procurement service to achieve lower purchase prices and higher quality through leveraging its size and purchasing power.
Key accountabilities: The Key Accountabilities are, but not limited to:
• Account for receipts from client.
• Prepare AR collection plan.
• Contact clients before invoice due dates.
• Send client statements.
• Identify overdue accounts.
• Pursue overdue accounts with clients through phone calls, emails and/or reminder letters.
• Liaise with client's accounts payable departments seeking payment.
• Liaise with Agency to resolve clients' queries/disputes of overdue accounts.
• Take action on client defaults in line with instructions from management.
• Periodic AR reports be made available to management.
• Preparing data for the monthly meetings with Agency to review aged debtors and outstanding queries.
• Propose allowance for doubtful debts.
• Monitor client's overdue balances and advice of action needs to solve problem.
• Alert client credit limit breach.
• Perform account reconciliations.
• Monitor client account details for non-payments, delayed payments and other irregularities and communicate with Agency to solve.
• Investigate payment discrepancies, and communicate with Agency all client queries, if any.
• Maintain accounts receivable client files and records.
• Initiate collection efforts.
• Assist with month-end closing
• Collect data and prepare monthly aging AR report.
• Reviewing all invoices for appropriate documentation and approval prior to verifying in Readsoft, including checking the valid of invoices as per Tax regulation.
• Performing final review of invoice coding in AP Central before approving the invoice to be transferred to the financial accounting system (Spectra PF).
• Reviewing staff expense claims for appropriate documentation and approval prior to recording the claims in Spectra including checking the valid of invoices as per Tax regulation.
• Processing payment to vendors/employees as per the company policy.
• Management of all filing requirements both written and online where appropriate.
• Supporting other tasks as required from Procurement team/ FM/ MD.
Business Compliance
Ensure a sound understanding of, demonstrate commitment to & comply with all statutory and Publicis Groupe Policies relevant to your role & all activities undertaken in that role.
Business Compliance:
Ensure a sound understanding of, demonstrate commitment to & comply with all statutory and Publicis Groupe Policies relevant to your role & all activities undertaken in that role.