Assistant Accountant

1. Account Payable
- Review all invoices and documents (sales contract, service contract, delivery notes...) from vendors
- Invoice recording
- Prepare the details of oversea payment (LVS, LVP) for bank process (Customs Declaration infor.). Prepare the oversea payment supporting documents to bank: customs declaration forms, invoice, sales contract)
- Payment process (SAP payment run + manual payments on Citidirect: Import duty by shipment, Payroll related payments, Withholding tax, Corporate Income tax, Lease payment,...). Ensure payments are allocated in a timely manner
- Posting bank manual payment's transactions to SAP ( Import duty by shipment, Payroll related payments, Withholding tax, Corporate Income tax, Lease payment,...)
- Insert Vietnamese text for payment voucher in SAP (local requirement that Vietnamese is required)
- PO creation (Admin)
- Review pending PO at month end and follow-up with creators to do GR or revise/delete PO
- Maintain the vendor master file data (obtaining vendor details to create new vendor, filling supporting document for new vendor creation)
- Print debit advices by transaction from bank portal, attach them with payment voucher and other supporting document (invoice, delivery note, service contract/sales contract) as per local regulation. Filling in sequence
- Prepare documents for import duty drawbacks
2. Account Receivable
- Collect and check all VAT invoice and documents relating to sales from store: ensure VAT invoice controlling as per local regulation
- Sales audit: internal control excel template
- Check csv file, upload credit card transaction and clearing in SAP
- Bank reconciliation: SAP bank clearing-in and bank clearing-out, follow-up if bank statement is not interfaced to SAP (technical issue)
- Issue manual VAT invoice for EOS allowance stock consumption, PR year-end gift stock consumption and stock discrepancy.
- Issue manual VAT invoice for staff sales transaction
- Daily check and inform store of client's bank transfer to confirm sales transactions
- Post bank receipts (client's bank transfer, import tax refund, Social insurance refund, bank interest)
- Print bank statement and credit advices by transaction from bank portal, attach them with receipt voucher and other supporting document as per local regulation. Filling in sequence
- Check and give instruction to store on handling of each DEF exchange which does not have original VAT invoice returned by client: check historical data of sales transaction, retrieve copy of original VAT invoice for return transaction details, issue minutes of product return and minutes of missing VAT invoice.
3. Treasury: cash flow report for month-end reporting
3.1. Fixed Asset register.
- Record fixed asset in system
- Maintain Asset master
- Run depreciation
- Prepare fixed assets documents as per local regulation for asset register and asset disposal. Note: when there is store project going on, the time spent will be a lot more.
3.2. Tax
- VAT reporting (monthly)
- Foreign Contractor Withholding Tax + Business Tax
- Corporate Income Tax: list of non-deductible expense, prepare tax proof
- Prepare the tax invoice's usage report: VAT invoice, VAT refund for tourist invoice, Personal income tax receipt
- Issue VAT invoice for staff sales transactions
- Prepare documents for Tax audit, FS audit, Customs audit, CIT returns finalisation
- Liaise with Tax Department for tax obligation's reconciliation, tax report submission, register new tax invoice...
3.3. Month-end closing
- Month-end posting (revaluation, accrual, VAT net-off, CIT posting....)
- Travel and training report
- Balance sheet account reconcilation / breakdown
3.4. Others
- Liaise with Trade Union for payment as per local regulation
- Ad-hoc
- Prepare the excel breakdown for Budget/R1/R2