Assistant cum Office Administrator (Chinese + English Fluent)

YOU WILL:
1. Travel & Logistics Management (60%) - Leadership Team Support
• Coordinate and manage business travel for the Board of Directors (BOD) and Leadership Team, including visa applications, flight bookings, hotel reservations, airport transfers, and local transportation.
• Act as the main point of contact for travel-related requests from senior leaders, ensuring prompt and accurate execution via phone calls or messages.
• Liaise with travel agencies, airlines, hotels, and transportation vendors to secure cost-effective and timely arrangements.
• Maintain and track travel itineraries, approvals, and related expense records.
• Provide travel, accommodation, and logistics support for visiting clients, guests, expatriates, and leadership members as required.
• Anticipate and proactively support ad-hoc logistics needs arising from leadership activities and business operations.
2. Office Administration (40%)
• Oversee general office operations, including building management, parking coordination, and assisting with team requests.
• Monitor and ensure the quality of hygiene services, including cleaning and waste management to maintain a tidy work environment.
• Manage office supplies and internal services (stationery, drinking water, medicine, etc.) to ensure cost efficiency, availability, and avoid waste.
• Provide responsive support to team administrative needs and assist in implementing company policies.
• Assist the Delivery team with paperwork, including printing and scanning.
• Work with government agencies to handle administrative tasks such as notarization, translation, legalization, and certified copies.
• Maintain and track all supplier contracts and payment documents, including information updates, term tracking, and renewal or liquidation status.
• Assist in organizing company events and team-building activities as directed.
• Handle MISA purchasing process to comply with accounting requirements (training provided).
• Perform other duties as assigned by the Line Manager.